Sample Sponsorship Letters

Do you want to cut some of your expenses of arranging an event? Are you interested in raising some funds for the event?
If the answer of above mentioned questions is affirmative, you need to write a sponsorship letter requesting the recipient to sponsor your event.
If you are searching the answer of the question “how to write a sponsorship letter” You do not need to be worried about anything. We shall provide you all necessary information in this matter. Some sample sponsorship letters are also given below that will help you in customizing your own sponsorship letter according to your own needs. Following are the important tips to write a sponsorship letter;

  • If you are writing a letter on the behalf of your company, you need to tell your recipient of the letter details about the company.
  • If you are writing a letter on your own behalf, you need to give some information to the recipient.
  • State the purpose of the event.

Request sponsorship by saying “We would be grateful if you helped in sponsoring our event”

  • Give a plan to the recipient for example do you need some banners or something else?- If these are banners, mention the type of the banners, their sizes and prices.- It will make easy to the company to decide to give you sponsors or not. Otherwise they will remain estimating the amount of sponsors you require and date of your event will be passed on.
  • Give details e.g.
    – How many people are attending?
    – Who will be the Chief Guest/guests?
    – Whether your event will be aired?
    – What publicity the company sponsoring the event will get?
  • Companies get asked to sponsor events all the time, so be sure to include an explanation of why a particular company would be a match for your event.
  • You need to consider that you are selling your event so your approach should be as courteous and polite as possible.

Here are some Sample Sponsorship Letters:

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Sample Sponsorship Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

I am writing to see if you and (Company Name) would be interested in sponsoring a presentation for the members of (Your Organization). We would like to invite Patricia Raymond M.D. FACP to present a program on how medical personnel may restore the passion of caregivers and to learn to first “Turn Care Inward”.

The program would be (Don’t Jettison Medicine, Bedside Manners, the Rude Get Sued, Spa Hospital, Face Your Fish (select one, please call for assistance in developing a presentation specific for your organization)). Engaging in exercises, the participants will articulate techniques for (improved self care in daily life and in the endoscopy suite/operating room/med-surge unit; creating time for oneself; responding to the increased demands and challenges of the operating room or hospital, and coping with difficult people and situations – replace as needed, assistance available). This program is presented by Patricia Raymond M.D., a member of the National Speakers Association, and has been presented to audiences across the United States and in Australia. More detail about Dr. Raymond and her presentations is available at her website, www.RxForSanity.com.

The program would be held on (Date, Time, and Location). Your generous sponsorship would be highlighted by (select from following list as applicable):

    • Company name in meeting announcements and promotional materials
    • Your generous sponsorship noted in Dr. Raymond’s introduction
    • An opportunity to introduce the program and the speaker.
    • Free booth space or table to showcase products or services.
    • Signage recognizing contribution at event.
    • Acknowledgement on program learning materials.

You and any other representatives of (Name of Company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity. The cost to sponsor the educational program would be (Cost). I would be most appreciative of a telephone call to let me know of your interest.

You may reach me at (Phone Number). I look forward to hearing from you. Thank you for considering this request.

Yours sincerely, / faithfully

Name

Signature

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Sample Sponsorship Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

My name is Stephen Wilson, and I am a 9th-grade student at Mt. Stuart High School in Ellensburg. I was recently interviewed and accepted to participate as a member of the People to People Student Ambassador Program to Europethis summer. The objective of the program is to promote international understanding while building leadership skills among America’s youth. The 20-day experience includes meetings with government officials, interaction with other students my age, educational activities, and home stays with host families.

I am currently seeking financial sponsors to help me with tuition, and hope I can count on your support. In case you haven’t heard of People to People, please allow me to share some history with you. President Dwight D. Eisenhower founded the organization in 1956. He believed that if people from different cultures could come together in peace and friendship, so eventually would countries. Since its founding, People to People has launched many international programs, including Sister Cities and Project HOPE.

People to People Student Ambassadors are carefully interviewed and evaluated before their acceptance and I am honored to have been selected. Personally, I am looking forward to broadening my perspectives of the world and gaining a better understanding of Western European history. My grandfather fought in World War II in Europe. Upon my return, I plan to share my experience with schools and civic clubs in our community. As an Ambassador, I can also earn high school and college credit because of the many educational elements in my program.

The program tuition is $[tuition cost], which includes all transportation, accommodations, meals and educational activities. I am asking [number] contributors to each donate [$amount] to help me reach my goal. Is it possible for you to assist me by making a contribution? Any amount of contribution would be appreciated. I will plan to give a speech and share my journal, photographs, and experiences with contributors upon my return.

My program tuition is due [date]. I have enclosed a contribution formfor your payment reference. Please feel free to contact me at [phone number] if you need more information. Your generous contribution would enable me to share in this wonderful opportunity. Thank you in advance for your consideration and support.

Sincerely yours,

Yours sincerely, / faithfully

Name

Signature

Originally posted 2009-04-23 14:57:53.