Justification Letter

Letter of Justification is written to justify some funding or extension of current contracts. It is very much important to write in your business communication. This post in this web page is intended to help those who want to write letter of Justification but are not sure to write it in proper format. Believe me you will find it extremely helpful to you and you will not find this kind of text elsewhere in the internet.

Letter of Justification helps to understand the importance of the issue and thats why Authorities like to be presented with it. It give them confidence to approve some project.

Well now you are probably interested in important tips to write a letter of justification. Here I have written some very useful and practical tips regarding writing Sample letter of Justification and you can use it to write your own specific letter.


  • At the top most corner following date, as usual in letters, write the name of the person with rank and address to whom you are addressing.
  • The second slot is dedicated to the topic of letter which is obviously letter of Justification for ” .. “.
  • After mentioning the concerned Sir or Madam start with “Consider this letter for the justification of ……”.
  • Clearly mention the issue which you want to confront in your letter of justification.
  • Exactly mention the scope of the issue, its importance and its beneficial aspects.
  • Try be Optimistic in your explanation.
  • As always in letter, try to be concise and brief without any important point missing.
  • Write in a way that at the end of your body there should be no doubt in the importance and need of the issue.
  • You can not write each and everything in the letter and also you are not sure of what point is more lucrative to the authorities so for this sake always write to call you for further details or you can offer it through E-mail.
  • End with some nice sentence like “looking forward for your response” or “Yours Sincerely”
  • At the end write your name and rank.
  • Don’t forget to proof read your whole letter before printing.
  • Think before printing and Save trees!

After reading the useful tips about writing letter of Justification now its the time to present you with a SAMPLE LETTER OF JUSTIFICATION so that you can comprehend it and write your own specific letter.





Letter of Justification for …….

Dear Mr/Mrs …….:

Please consider this justification for the Department of (department name)(contractor name). ..

Write about the services and its importance to prove its justification

If you still have any doubt and require further help please feel free to call (your phone number).