Sample Letter of Business Closure

When you have decided to close your business, you cannot just close it but you have to announce it to your customers and all other parties with whom you have business contacts. You need to thank them as these people were the key role in your business whether they were suppliers or customers.
If you are thinking how to write a business closure letter, you do not need to be worried about it. We shall provide you all the information for writing business closure letter. Some sample business closure letters are also given below that will help you in writing your letter.

A question will be arising in your mind, when to communicate your business closure letter. There is no hard and fast rule and this decision depends on many factors such as;

Potential Customers
You should communicate to your potential customers by yourself not by other persons.

Legislative Requirements
Some legislation requires you to inform your suppliers and customers at least 60 days before business closure.

Type of Business
Business closure letter of a service business should be sent some days a go so that they can pick up their belongings.

  • Business closure letters do not need to be long to be effective. The letter should;
    • Tell the reader the date the business will close
    • Inform the reader of anything they need to do
    • Tell the reader where to direct their questions
    • Thank the customer or supplier for their business
  • The letter does not have to give a reason why the business is being closed.
  • If the reason is good news, such as the retirement of the owner, you may decide to include the reason in the letter.
  • Write your name, address, postal code, phone number in the start.
  • Mention the date on which letter will be submitted to concerned person.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Purpose of the letter should be mentioned clearly.
  • Ask the recipient to confirm receipt of the letter at their earliest convenience.
  • Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.
  • At the end mention your name.
  • Make the ending strong
  • Proofread your letter at least once.
  • Type your letter and print it on quality paper, but also include a handwritten signature.

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Here are sample letters of closing a business:

Sample Letter for Business Closure

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

We will be closing [Name of Business That Is Closing] on [Date of Closing]. We will not be placing any additional orders with [Supplier’s Name]. Over the next sixty days we are reviewing our accounting records and paying any outstanding invoices. If we haven’t already, we will be in contact with you to confirm our current balance owed and to arrange for the solution of any outstanding issues.

I want to thank you for your past business and tell you how much we have enjoyed having you as a supplier. Please don’t hesitate to call if you have any questions or if there is anything we need to do to close our records with [Supplier’s Name] before [Date of Closing].

Yours sincerely, / faithfully

Name

Signature

Sample Letter for Business Closure 2

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

As you may know, [FIRM NAME, ex. ABC Co.] will be closing its business on [DATE, ex. June 30].

I am writing to thank you for your business with us during the past [DURATION, ex. five years.] Indeed, it has been a pleasure to serve you. Please call me if there is anything I can do for you before the date of closure.

Yours sincerely, / faithfully

Name

Signature