Sample Layoff Letters

You write a layoff letters in whatever manner, they are bound to anger employees, especially if the employees are not expecting it. Poorly written layoff letters can open your organization to legal action. Do not include wrong, inaccurate information in layoff letters. If you are searching the answer of the question “how to write a layoff letter” You do not need to be worried about anything.
We shall provide you all necessary information in this matter. Some sample layoff letters are also given below that will help you in customizing your own layoff letter according to your own needs. Following are the important tips to write a layoff letter;

  • Explain without providing too much detail reasons for the layoff. Mention whether company is facing with financial difficulties, elimination of a department, a merger, increased competition or other reason.
  • Mention clearly criteria for selecting which workers lose their jobs

Courts have ruled that organizations can use criteria such as length of employment and productivity levels.

  • Before writing a layoff letter, consider that the layoff criteria should not have an unfair affect on the minorities or women.
  • Avoid statements that can encourage your employees to file a suit against you.
  • You should write letter in right tone. You can write “We are sorry to have to inform you that you will be laid off from your (name of position or title) with (name of department) at (time and date).”
  • Write your name, address, postal code, phone number in the start.
  • Mention the date on which letter will be submitted to concerned person.
  • Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter specially clarity and courteousness.
  • At the end mention your designation in the organization.
  • Handwritten signature should also be there in the end.
  • Proofread your letter at least once. Avoid colloquial writing. You want to sound professional, objective, and educated.

Here is sample layoff letter:

Sample Layoff Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:
City:
Phone Number:

Dear Sir/ Madam,

As you are probably aware, the recent smoking ban has had a profound impact on our business. Our sales have dropped 40 percent in the last six months. Though we do not expect this to be a long-term concern for our business, we don’t expect sales to return to normal until the summer when our patio opens for the tourist season.

Due to the loss in business we regret to inform you that we are laying-off all of our hosts and hostesses for the winter and spring. With business being so slow our servers can handle the task of greeting and seating customers on their own.

You are entitled to two week’s severence pay, which will be paid in full on your next paycheck. Please come in for any scheduled shifts next week.

Thank you for your hard work and dedication at Pino’s Pizzaria. Please apply again for our next summer season.

Yours sincerely, / faithfully

Name

Signature

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