Sample Invitation Letter

Do you want to invite your loved people to some specific place to share your joy or sorrow? We shall provide you guidance regarding how to write an invitation letter. Important tips for writing Invitation Letters are given below that should always be considered when writing Invitation Letter.
Some sample Invitation Letters are also given below that will help you in writing your own Invitation Letter. Important tips to write an invitation letter are;

  • Tone of invitation letter should always be positive; you should anticipate that your invited person will come on your invitation.
  • You should write invitation letter in such a way that can bring smile on the face of reader.
  • Whether it is a formal or informal invitation letter. You should include all the details of event.

You should name the event and include time date and day in your invitation letter.

  • Mention if the gift is not expected. If you are anticipating a gift, you do not need to mention anything.
  • Mention an appropriate address.
  • Do not forget to write the name of the person sponsoring the event.
  • Exactly who is invited (can someone bring a guest, spouse, child?)
  • What type of dress is appropriate or preferred
  • Do not forget to mention your phone number
  • Write your name, address, postal code, phone number in the start.
  • Mention the date on which letter will be submitted to concerned person.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Purpose of the letter should be mentioned clearly.
  • Ask the recipient to confirm receipt of the letter at their earliest convenience.
  • Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter, specially consideration, conciseness and correctness. At the end mention your name.
  • Make the ending delightful.
  • Proofread your letter.

Here are some sample invitation letters:

Sample Invitation Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:
City:
Phone Number:

Dear Sir/ Madam,

Our records show that you have been our customer since our grand opening last year. We would like to thank you for your patronage by inviting you to our preferred customer Back-to-School Extravaganza, which will be held this Saturday.

Saturday’s sales event is invitation-only. All of our stock, including electronics, will be marked down 20% – 50%. Our doors will open for our preferred customers at 8:00 a.m. Complimentary coffee and donuts will be served. Public admission will begin at noon.

Please accept the enclosed $5 gift certificate to use with your purchase of $30 or more and the $10 gift certificate to use with a purchase of more than $100.

We look forward to seeing you on Saturday. Please bring this invitation with you; it is necessary for admittance.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Customer to a Special Event

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:
City:
Phone Number:

Dear Sir/ Madam,

As one of our longtime valued customers we would like to invite you to our special Private Preview Showing of our Spring Fashion Collection for 2007.

The showing will take place at our downtown store at 4550 Sherbrook St. West, Monday evening, February 19, 2007 from 7:00 pm to 11:00 pm. Limited free parking will be available in our parking garage on the Mountain Street side of the store.

In addition to the continuous fashion show that will be running all evening long, there will be a number of spring merchandise draws, as well as a door prize for a $2,000 unlimited shopping spree. So, don’t miss out on the fun!

For entry into the show and to be eligible for any of the draws you will be required to produce this original invitation with your ticket number printed on it.

In order that we may plan for snacks and refreshments appropriately, if you plan to attend, we ask you to please call Danielle Laborite at (514) 982-7593 and advise her by February 12th.

Please note: If Danielle doesn’t hear from you by Friday, February 10th we will assume that you are not attending the show and we will issue your ticket number to someone else.

Everyone here at The Fashion House looks forward to meeting you and sharing our Spring Collection with you at our Preview Private Showing.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Someone to Speak at Conference

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:
City:
Phone Number:

Dear Sir/ Madam,

The purpose of this letter is to formally invite you, on behalf of the Board of Directors, to be the Closing Keynote Speaker at the upcoming 2006 IDCRI Conference.

The theme of this conference is “Disabling the Disability – Looking It Straight in the Eye”. It will be held at the Mountain View Conference Facility, in Montpelier, Vermont from December 3 to 5, 2006.

For you information, Susan Crutch low of Taming the Environment will be the opening Keynote Speaker. The provisional title of her presentation is “The Disabled Environment – Can We Help It?” We will forward a complete draft speaker program to you in a couple of weeks to give you an idea of the specific subjects that will be covered by the other speakers.

We expect attendance this year to be the highest ever; in the area of 2,000 delegates and 150 speakers. This includes a large contingent from our new European Chapter that is based in Geneva. You may have heard that Dr. Walton Everinson will be presenting a major paper on his latest research into “Genetic Reengineering”. We are already receiving inquiries from all over the world about Dr. Everinson’s presentation.

In closing, we would be pleased and honored if you would consent to be our closing speaker at the 2006 ICDRI Conference.

I will call you in a week or so to follow up on this.

Yours sincerely, / faithfully

Name

Signature

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