Free Sample Letters

If you are not satisfied with your service or goods provider, you need to write a complaint letter. Complaint letter is one of the easiest letters to write as you are customer of your recipient, so one can expect that your letter will not be discarded. Your service provider will be giving attention to your letter so you do not need to attract him / her. But you need to consider some important points when writing a complaint letter. Some sample complaint letters are also given below that will help you in writing your own complaint letter. Important tips to write a complaint letter are following;

• Remember that your recipient is willing to resolve the problem, so you should keep your tone of letter friendly.
• Contact that individual who has authority to resolve your problem.
• Be sure to use the correct spelling of the contact’s name, his/her title, and the complete address.
• Keep your letter, brief and to the point.
• Include all details about your complaints.
• Keep the original complaint letter, and send out copies.
• Give the other party time to respond, but follow up with another letter if you do not receive a response after some reasonable time.
• If you have written earlier as well but your request has been turned down or not responded, and you think that you are on the right path, you can use strict words.
• Refer to your previous letters if you have to write second letter. Attach copies of the letters as well, if possible.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
  + Be sure you have spelled everything correctly.
  + Have you checked your letter for grammatical mistakes?
  + Break down any contractions (e.g. “I’ve” to “I have”).
  + Avoid colloquial writing. You want to sound professional, objective, and educated.
  + Check the punctuation use carefully.

Here are download links for Sample Complaint Letters,

Sample Complaint Letter 1

Sample Complaint Letter 2

Sample Complaint Letter 3

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