Sample Business Letter

In daily life businessmen write tens of letters depending on the nature of the work they do. Business letters are formal letters so we need to follow a specific format for this type of letters.
Some sample business letters are also given below that will help you in customizing your own letter. Important tips to write business letters are also given below;

  • Write your name, address, postal code, phone number in the start.
  • Mention the date on which letter will be submitted to concerned person.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Purpose of the letter should be mentioned clearly.
  • Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.
  • At the end mention your name.

Make the ending strong

  • Type your letter and print it on quality paper, but also include a handwritten signature.
  • Proofread your letter at least once.
    + Be sure you have spelled everything correctly.
    + Have you checked your letter for grammatical mistakes?
    + Break down any contractions (e.g. “I’ve” to “I have”).
    + Avoid colloquial writing. You want to sound professional, objective, and educated.
    + Check the punctuation use carefully.

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Here are some Sample Business Letters:

Sample Business Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

This letter is to confirm that [name] has been full-time employed by [employer], since [employment start date] as [position].

Should you have any questions, please contact the undersigned.

Yours sincerely, / faithfully

Name

Signature

Sample Business Letter 2

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Name of Recipient:
Address:

Name of Organization:

City:
Phone Number:

Dear Sir/ Madam,

We will be closing [Name of Business That Is Closing] on [Date of Closing]. We will not be placing any additional orders with [Supplier’s Name]. Over the next sixty days we are reviewing our accounting records and paying any outstanding invoices. If we haven’t already, we will be in contact with you to confirm our current balance owed and to arrange for the solution of any outstanding issues.

I want to thank you for your past business and tell you how much we have enjoyed having you as a supplier. Please don’t hesitate to call if you have any questions or if there is anything we need to do to close our records with [Supplier’s Name] before [Date of Closing].

Yours sincerely, / faithfully

Name

Signature

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