Free Sample Letters

Appreciation letter as the name shows is written to appreciate the performance of your employee or student. It is written because in hundred percent cases it enhances the quality of performance of your employee if it is written in appropriate circumstances. An appreciation letter in inappropriate circumstance may have an adverse affect on the performance of your employee.

If you are searching the answer of the question “how to write an appreciation letter” You do not need to be worried about anything. We shall provide you all necessary information in this matter. Some sample appreciation letters are also given below that will help you in customizing your own appreciation letter according to your own needs. Following are the important tips to write an appreciation letter;

• Write your appreciation letter within few days of whatever happened for which you want to appreciate your concerned person.
• If you want to appreciate him or her personally, you need to write appreciation letter in hand writing. If you want to do so formally, you can type it.
• You should write it under your business letter head.
• Address your appreciation letter to some specific person or persons.
• Clearly state what you appreciate.
• You can include some suggestions as well to further improve your employee’s performance in future to be perfect.
• Be sincere.
• Avoid thanking the person in advance.
• Close with warm regards.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.Conciseness
  Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message.

  Clarity
  Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

  Completeness
  Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How.

  Concreteness
  All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.”

  Courteousness
  In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points.

  Consideration
  Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”.

  Correctness
  All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Have you checked your letter for grammatical mistakes?
• Break down any contractions (e.g. “I’ve” to “I have”).
• Avoid colloquial writing. You want to sound professional, objective, and educated.
• Check the punctuation use carefully.

Here are download links of some Sample Appreciation Letters,

Sample Appreciation Letter 1

Sample Appreciation Letter 2

Sample Appreciation Letter 3

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