Sample Appreciation Letter

Appreciation letter as the name shows is written to appreciate the performance of your employee or student. It is written because in hundred percent cases it enhances the quality of performance of your employee if it is written in appropriate circumstances.
An appreciation letter in inappropriate circumstance may have an adverse affect on the performance of your employee.

If you are searching the answer of the question “how to write an appreciation letter” You do not need to be worried about anything. We shall provide you all necessary information in this matter. Some sample appreciation letters are also given below that will help you in customizing your own appreciation letter according to your own needs. Following are the important tips to write an appreciation letter;

  • Write your appreciation letter within few days of whatever happened for which you want to appreciate your concerned person.

If you want to appreciate him or her personally, you need to write appreciation letter in hand writing. If you want to do so formally, you can type it.

  • You should write it under your business letter head.
  • Address your appreciation letter to some specific person or persons.
  • Clearly state what you appreciate.
  • You can include some suggestions as well to further improve your employee’s performance in future to be perfect.
  • Be sincere.
  • Avoid thanking the person in advance.
  • Close with warm regards.
  • Write your name, address, postal code, phone number in the start.
  • Mention the date on which letter will be submitted to concerned person.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Purpose of the letter should be mentioned clearly.
  • Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.Conciseness
    Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message.

    Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

    Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How.

    All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.”

    In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points.

    Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”.

    All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

  • At the end mention your name.
  • Make the ending strong
  • Type your letter and print it on quality paper, but also include a handwritten signature.
  • Proofread your letter at least once.
  • Be sure you have spelled everything correctly.
  • Have you checked your letter for grammatical mistakes?
  • Break down any contractions (e.g. “I’ve” to “I have”).
  • Avoid colloquial writing. You want to sound professional, objective, and educated.
  • Check the punctuation use carefully.


Here are some Sample Appreciation Letters,

Sample Appreciation Letter



[Street Address]

[City], [State] [Zip]

Dear [Names of Foster Parents, Kinship Families or Volunteers],

May is National Foster Care Month, the perfect time to thank you for everything you do year round on behalf of [State or Locale]’s children and families.

As you know, foster families, relative caregivers, mentors, advocates, social workers and volunteers provide safe, stable and nurturing environments for children and youth in foster care until they can either safely reunite with their parents or establish other lifelong family relationships. Your caring commitment is critical for ending the cycles of neglect, abuse or other family crisis issues that often prevent a child from reaching his or her full potential.

We truly appreciate your dedication and hope you recognize, as we do, the valuable role you play in building brighter futures for America’s next generation. Thank you for your continuing support. It is through the positive efforts of people like you that we can Change a Lifetime for a child in need.



[Your Name]



Sample Appreciation Letter

Your Name:
Phone Number:
Postal Code:
Email Address:


Dear Sir/ Madam,

Thank you for taking the time to talk with me today. I sincerely appreciate the time you spent reviewing my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities.

I especially appreciate your offer to connect me to others in your network. I plan on following up with the contacts you emailed me right away. I will also use the online networking resources you recommended to further my job search.

Any additional suggestions you may have would be welcome. I’ll update you as my search progresses.

Again, thank you so much for your help. I greatly appreciate the assistance you have provided me.

Yours sincerely, / faithfully



Sample Appreciation Letter

Your Name:
Phone Number:
Postal Code:
Email Address:


Dear (Name),

Your enthusiasm and your ability to motivate your employees has resulted in a significant increase in productivity and profitability.

ABC, Inc. appreciates your efforts and the assistance you give to your co-workers. If we had an award to give, you would be the key contender.

Please accept my sincerest gratitude for the superior job you are doing in our service department.

Yours sincerely, / faithfully



Comments are closed.