Response Letter Sample

If you are hesitating in writing response letter to anybody then here will you find quality information about writing response letters and includes response letter sample.¬† Response letters are written when you need to respond to someone’s offer or question. More traditionally it is associated with applying for job and getting responses from the employers.

You must send an response letter to the employer as soon as possible. Response letters are very much simple in their style but if proper words are not used then this simple letter can create a very bad picture of yours.

Here are some important tips regarding writing response letters. These are based on practical experience.

  • Always respond very well to such letters which needs your response.
  • You must mention the letter reference against which you are writing response letter.
  • Write your decision or answer to the question or offer presented to your in the letter.
  • If you want to take further time thinking feel free to tell about it in the letter.
  • If you still have any confusion then don’t forget to mention it in your response letter.
  • If you are writing response letter against any question then answer to the point to the question being asked.
  • If you are not clear or sure about the answer which was asked then don’t feel ashamed in refusing to answer.
  • Try to be brief in you writings.
  • Don’t used different fonts or text colors in the letter, it is against business letter communication.
  • End with proper thanking comments.

Now after reading useful practical tips about writing response letters , you should also go through the following response letter sample. It is just for your reference and you need to customize it to your own specifications.


[ Write here Company name  and address ]

[ Write here the name of person (whom you are writing) and address with rank ]

Dear [write here name],

This is with reference to your letter for the conditional approving of my job within your organization (write little detail about the job title). I am very much delighted to get this good news from your side and I would like to thank your for providing me chance to prove my capabilities by serving in your organization.

I would like to join you as soon as possible but I also would like to clear a little confusion in this regard. I discussed with you that I am already working in a organization and that’s why it will took me little time to join your organization as I will have to resign from the previous employment.

Thanking you most sincerely for your time and consideration.


[write here your name]