Payment Reminder
Here you will find information regarding payment reminder letters, its examples and most importantly professional tips for writing payment reminder letters. No matter how much good your customer is, sometime in your life customer willingly or unwillingly stops paying you.
Reasons are alot and it may be because of some misunderstandings, Well whatever is the reason, point is that you will have to write a letter reminding the customer of professional liabilities.
If you will not respond quickly then it may be possible that customer may understand that he/she has sent you payment that is the reason you are not writing payment reminder letter. So your silence in this regard may create some misunderstandings. Furthermore customer may complaint that why he/she was not informed about the payment issue so in such a situation if you have not written payment reminder letter then you will be in great trouble.
Lets get our mind focused on how to write a payment reminder letter of professional quality. For this concern you should follow following important professional and practical tips. These are..
- Write concisely to the customer why are you writing this letter (payment reminder).
- You don’t need to give reasons or justifications for writing this letter, Its is just your right.
- Exactly and clearly inform about the payment details.
- You may call the customer before writing payment reminder letter if you are in a great hurry.
- If you are repeating this letter then you have to be little bit harsh in your writings.
- You may tell the customer about the problems that may come between you and customer if payment is not made on schedule.
- One more important point is that you should be clearly aware of the reason why you are supposed to get this payment. If its about something you have delivered to the customer then your should be very much decisive and strict in your wordings but if its about something that you have not yet sold or delivered then you may use polite wordings in you payment reminder letter.
- For first reminder of payment, it is very odd to use words like I don’t think you will pay me this amount of money. Its really odd and you are supposed to trust the customer or at least give customer chance.
- Mention the original date on which payment was supposed to be made.
- If you are planning to add penalty for late payment per day then you can tell about its details in the payment reminder letter.
- If necessary don’t forget to mention the payment ways that you are accepting.
After following such tips regarding writing payment reminder letter you will able to remind your customer about their late payments. Now you need to get examples of payment reminder letter so that you can get the feeling of how people are using this letter. Try to not copy these examples, in fact these example are presented to you to help you in customizing your own particular letter. Just copying it will not solve your problems.
Payment Reminder Examples:
Date:
Concerned person name
designation and address
Dear Sir,
You were supposed to send a payment of $— to the Stars Corporation well before [date}. Unfortunately we have not still received payment from your side so it is reminded to you that please send the payment as soon as possible.
Just for your knowledge, I would like to inform you about company policy that if we are unable to receive payment from your side then after five days of payment date , company will be authorized to take action against you. We hope that we will not need to do it and we will receive payment within five days.
Thanks and Best Regards
Your Name
details and address
(as usual in letters)
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Hope you will find this information really helpful for you.
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