All Sample Letters

Sample Letters Asking for Donations

It is more difficult to ask from someone for donation than asking a father to give up his daughter’s hand in marriage. If you are searching the answer of question “How to write a letter asking for donation” this document will really help you.
Some sample letters asking for Donations are also given below that will help you in writing your own letter asking for donation. Important tips to write letters asking for donations are also given below;

• Get the reader’s attention in first paragraph. This part is most important and plays an important role in the effectiveness of such type of letters.
• State the cause of your charitable organization.
• For which purpose you want to have letter.
• List the benefits of supporting the cause and then ask for a specific donation amount.

Include some statements to let your donor know about the relief work you have done for the needy persons.

• Explain to the potential donor how much charitable contributions in this amount have helped your cause in the past, but that the need is still great.
• You need to follow an indirect approach.
• Be courteous and friendly. Wish the reader well and leave a positive feeling in his/her mind regarding your needy cause.
• You can include some religious aspects as well.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• Requirements of all Seven C’s of business communication should be considered when writing a letter asking for donations specially courteousness.
• At the end mention your name.
• It is always suggested type it and make a print out of letter.
• Proofread your letter at least once for the errors. Make sure you do not include any wrong information. It will have a negative impact on your goodwill.

Here are some letters asking for donations:

Sample Letter Asking for Donations

Date:

Dear Sir/ Madam,

Since 1982, West Street Children’s Center has provided thousands of children in our community with free access to counseling, after school tutoring, mentoring and recreational programs.  This access is made possible through the generous donations of community leaders like you.

Last year, your generous donation helped purchase new books for our growing library, fund a visit from a motivational speaker who spoke to the children about the importance of education, and helped us start a scholarship fund to help deserving children pay for college.  We also celebrated the high school graduation of 11 of our children; 7 of whom started post secondary studies this fall.  Without your generosity and support, none of this would have been possible.

This year, our goal is to raise $10 000 to purchase new sports equipment, and have the outdoor playing field cleaned up and landscaped for recreational use.  Studies have shown that children who participate in sports are more likely to succeed as adults.  We hope to give our children this advantage in life.

We hope you will join us once again in reaching our fundraising goal.  A simple donation can be made online at www.OurURL.com/donationpage, or you can also send a check payable to West Street Children’s Center to:

West Street Children’s Center
777 West Street
Cityville, NY 55555

For more information, please contact me directly at m.allen@ email.com, or 555-123-4567.  We sincerely thank you for your time and continued support.

Yours sincerely, / faithfully

Name

Signature

Sample Letter Asking for Donations 2

Date:

Dear Sir/ Madam,

Did you know that in Genovia:

33% of kids ever get to see the inside of a high school classroom. 56% of kids will die from starvation or easily curable diseases before the see adulthood 2% of the population is literate

When I’m asked why we should care about what happens in Genovia, I think about Sophie. When Sophie first came to our school she couldn’t read. As the eldest sister, she was in charge of caring for her siblings while her parents went out and worked. Her future looked bleak: without an education, she was destined to live a life on the streets. Because of our Mobile school for Genovian children, we were able to provide comprehensive care for Sophie’s whole family. Sophie got to attend school, while her younger siblings were also cared fore.

Sophie is in medical school now. Her goal? To become a doctor and come back to work with Genovian children to provide much needed health care. Investing in Sophie’s life, was like multiplying the investment and investing in all the children of Genovia.

This year, we have the ambitious goal of opening more Mobile Classrooms. Won’t you consider helping us give the children of Genovia a brighter future? After all, investing in one child, is investing in an entire community.

Yours sincerely, / faithfully

Name

Signature

Sample Letter to a Judge

There are number of occasions when you have to write a letter to judge. For example as a crime victim or victim advocate you may want to write a letter to the judge in the criminal court case. You may request the judge to increase or reduce a person’s bail. So you need to write letters to the judge to make your interest or request known to the judge.
Most people do not know that they can simply submit their letter or note to the judge at any time in the court proceedings. Some sample letters to judge are also attached that will help you to customize your letter. Important tips to write letters to a judge are also given below that will help you in writing your own letter;

• Do not hesitate to write to judge. You need to remember that judge is sitting there to know about the facts. It will not make any affect on case if you will not follow a special format.
• If your letter was perfect the judge would think your lawyer wrote it and just ignore it.

Write from your heart. Say what you feel. Be confident.

• Do not fix all the errors. Make it look like it came from your kitchen table.
• Make your letter short, simple, and legible.
• Try to limit your letter to one page so the judge can read it quickly.
• Do not write it in English if you do not have command in it. Write your letter in a language in which you can express your feelings more easily.
• It’s always a good idea to state your purpose very clearly at the beginning of the letter. Stating your purpose clearly at the beginning of the letter also makes your letter much easier to read.
• The best time to present your letter to the judge is when the judge calls the case
• Try to make at least five copies of your letter before taking it into the court. You need to be aware that the letter you will give to your judge will also be submitted to so many other persons.

Here are some letters to judge for your reference and use.

Sample Letter to a Judge

Date:

Dear Sir/ Madam,

I am the victim in the rape case of People vs. Ray Johnson. I just learned that the prosecution and defense have agreed to a plea bargain in this case. The prosecutor has agreed to drop one charge of kidnap and two charges of rape in exchange for a guilty plea from the defendant on one charge of sexual battery. Since sexual battery in California means only that someone sexually puts their hands on another person, I feel this deal is grossly unjust to myself and the community, and I urge you to please reject this deal.

I have already expressed my strong dissatisfaction with this deal to the prosecutor. The prosecutor said he wants to save me the trauma of having to testify. But I am fully willing to testify in this case even though I’m nervous about testifying. I want the truth to be told because I don’t want what happened to me to happen to any other woman.

The prosecutor also said there isn’t enough evidence to prosecute the case. But there were witnesses at key points in the crime and a lot of other evidence too.

I believe the only reason the prosecutor has offered this give-away deal is so that he can avoid the work of having to properly prosecute this case.

In the interests of justice and the safety of our community, I’m asking that you please reject the plea bargain.

Thank you for your attention.

Yours sincerely, / faithfully

Name

Signature

Sample Letter to a Judge

Date:

Dear Sir/ Madam,

I am the victim in the rape case of People vs. Ray Johnson. I just learned that the prosecution and defense have agreed to a plea bargain in this case. The prosecutor has agreed to drop one charge of kidnap and two charges of rape in exchange for a guilty plea from the defendant on one charge of sexual battery. Since sexual battery in California means only that someone sexually puts their hands on another person, I feel this deal is grossly unjust to myself and the community, and I urge you to please reject this deal.

I have already expressed my strong dissatisfaction with this deal to the prosecutor. The prosecutor said he wants to save me the trauma of having to testify. But I am fully willing to testify in this case even though I’m nervous about testifying. I want the truth to be told because I don’t want what happened to me to happen to any other woman.

The prosecutor also said there isn’t enough evidence to prosecute the case. But there were witnesses at key points in the crime and a lot of other evidence too.

I believe the only reason the prosecutor has offered this give-away deal is so that he can avoid the work of having to properly prosecute this case.

In the interests of justice and the safety of our community, I’m asking that you please reject the plea bargain.

Thank you for your attention.

Yours sincerely, / faithfully

Name

Signature

Sample Letter to a Judge

Date:

Dear Sir/ Madam,

I am the victim in the rape case of People vs. Ray Johnson. The prosecutor on this case has ordered me to turn over my entire diary. He’s threatening me, saying that if I don’t do so I can be thrown in jail. I am more than willing to allow the relevant parts of my diary to be used as evidence in this case. But most of my diary has nothing to do with the events of this case. In fact, most of my diary covers back three years before the rape even occurred.

I know I have constitutional rights to privacy. I’m asking you to protect my rights. If I have to turn over my entire diary to the prosecutor, then the prosecutor has to turn it over to the defense. It would be so unjust and unfair if, after raping me, the defendant then gets to trample freely through my most intimate thoughts in my diary, and then fish around to use anything they might find against me.

Please protect my rights to privacy. I am willing to turn my diary over to you so you can decide which part of my diary is needed as evidence, and so you can please put a protective order on all parts of my diary that aren’t needed as evidence.

Thank you for your attention.

Yours sincerely, / faithfully

Name

Signature

Sample Letter to a Judge

Date:

Dear Sir/ Madam,

I am the victim in the domestic violence case of People vs. Ray Johnson. I am willing to testify in this case.

I’m requesting that you please don’t reduce the defendant’s bail. I’m also requesting that you issue a criminal protective order ordering that Mr. Johnson have no contact with me or with our children. My children were present when Mr. Johnson beat me and threatened to kill me two days ago. Mr. Johnson also said if I ever called the police he would take the children and I would never see them again.

I am very afraid of him and believe he is capable of carrying out his threats. He has been violent towards me and the children for the last two years, and every beating is worse than the one before. Please don’t reduce his bail. Please grant a criminal protective order for myself and my children.

Thank you.

Yours sincerely, / faithfully

Name

Signature

Sample Letters to Creditors

In our daily business life, businessmen have to write many letters. In the list of those letters there are numerous letters to creditors. When you are writing to creditors, you need to consider many important points as they are the people to whom you have to make payments.
Some sample letters to creditors are also given below that will help you in customizing a letter to creditor according to your need. Important tips to write a letter to creditors are following;

• Determine the tone of letter first of all.
• Consider that you are writing to a person to whom you have to make payments, so your letter should be in friendly tone.
• If you are informing your creditor that you have made required payment, you need to put the main idea in first paragraph and use direct approach of letter writing.

If you have made partial payment and requesting your creditor in the letter to make remaining payment in a specified amount of time;
- You need to follow a positive approach.
- You should mention that information in your first paragraph that you have made payment in a delightful manner. In other words you need to make this news of “making partial payment” as positive news and follow a direct approach.
- When you are requesting some extended time for the remaining part of payment, you need to give reference of the old relationship with the creditor and how you had benefited your creditor in past.

• If you cannot make payment and want to request to extend sometime period for you, you need to follow an indirect approach of letter writing.
  - You need to give reference of the old relationship with the creditor and how you had benefited your creditor in past in first paragraph.
  - In second paragraph, mention detail why you are not able to make payment timely and when you are expecting that the conditions will become better.
  - Clearly mention how much time you need.
  - Confirm your creditor for the payment at the time of extended time.
• Type your letter and print it on quality paper.
• Include a handwritten signature.
• Proofread your letter at least once. Be sure you have spelled everything correctly.

Here are some Sample Letters to Creditors:

Sample Letter to Creditor 1

Date:

Dear Sir/ Madam,

This is a formal letter of complaint against the inaccurate credit information on my credit report. The above referred accounts were included in my bankruptcy instead of showing as “charge-offs”, ‘past due’ or ‘late’. These incorrect listings have lowered my credit score considerably and it is also preventing me from buying a home.

With this letter is enclosed a copy of my bankruptcy discharge papers as proof . Please take a note of the dates.

Please correct your records at the earliest.

Yours sincerely, / faithfully

Name

Signature

Sample Letter to Creditor 2

Date:

Dear Sir/ Madam,

I am presently going through some financial difficulties and fear that I will not be able to meet my monthly payments to you. I do not want to declare bankruptcy and want to try and work out an alternate payment plan, so that I don’t have to default on this debt.

I would like to suggest a strategy if it is acceptable. If you could close my account, waive the interest payments and accept a new balance of <50% or whatever you propose> of what I currently owe, I can afford to make a monthly payment of $__________

(Relate your financial trouble, only as much is required for official purposes)

I am sure you will agree to the situation which has caused this fallout. Please feel free to have one of your representatives call me and work out the final strategy.

If you feel, you can’t adjust the payment plan, I would be forced to default on this account. I intend to pay creditors who can work for me.

Yours sincerely, / faithfully

Name

Signature

Examples of letter of intent

Are you a student and want to apply in an undergraduate college/university, a graduate school, an athletic department at a college/university, or a business that provides an internship. We provide you in this document all necessary tips to write letter of intent.
Some sample letters of intent are also given below that will help you in writing your own letter of intent. You need to consider following tips when writing a letter of intent;

• Determine the name and address of the right person to receive the letter. You should not address the letter to department head but to appropriate person.
• Letter should be written using proper business format.

Introduce yourself in the first paragraph of the letter of intent.
- Include what year you are in school
- What school you currently attend
- Any information that is pertinent
- For example, if you are writing to the basketball department of a school, it would be appropriate to mention that you are the captain of your high school basketball team.

• Describe clearly why you are writing a letter.
• Tell the reader why he should keep you in his organization.
• Your name, address, postal code, phone number along with the recipients’ details about the name and designation should be there in your letter.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Seven S’s should be considered.
• Purpose of the letter should be mentioned clearly.
• At the end mention your name and complete details again.
• Type your letter and print it on quality paper.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Have you checked your letter for grammatical mistakes?

Here is Sample Letter of Intent or Interest:

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Sample Letter of Intent

Date:

Dear Sir/ Madam,

We wish to express our intent to start an OSA Student Chapter at the University of ___________. The purpose of our chapter is describe as follows in our “mission statement.”

First and foremost, the chapter shall enhance the quality of optics student life through the promotion of student community, student education and industrial contact.

Second, the chapter shall promote optics within the university through undergraduate awareness, optics representation in student government and promotion of interdepartmental collaboration.

Third, the chapter shall act to bring the university and industry together through education (i.e. seminars) and collaboration.

Finally, the chapter shall participate in community outreach in the form of Youth Science education, community education (i.e. university tours or lectures) and shall promote the optics programs at _________ to the optics community at large.

We hope that this letter of intent reflects some of the objectives of the Optical Society of America and that it will be a strong basis for our new Student Chapter at the University of _____________.

Yours sincerely, / faithfully

Name

Signature

Sample Letters from Santa

You will never forget if you have seen the excitement on the face of a child on receiving a letter from Santa. Children love Santa Claus and really like the gifts and letters from him. Sometimes they give chocolates and other such things to their parents from their own pocket money to be delivered to Santa. If you wish to write a letter from Santa to make your children happy, we shall help you in this good deed.
Usually parents, grandparents write letters from Santa to make happy their children and grand children. You don’t have to be a professional writer, or even know Santa personally, to write a letter in his name. Following are a few tips on how to write a letter from Santa;

• Determine which type of letter you want from Santa. Do you want a short or long letter? Do you want a letter with advises or a letter with some presents?
• A letter with mix approach will be more appropriate.

Santa has a good sense of humor, so don’t hesitate to include a couple of little jokes.

• You can also give some advises in Santa letter. For example no gifts for children who do not listen to their parents?
• Children love to know that Santa love the cookies that they left, so you can include such type of phrases in you letters.
• Praise for a child’s accomplishments and suggest a child to work hard at school.
• Try to create a sense in the mind of the children that Santa understands their little problems.
• Write your letter from your heart.
• If you’re having trouble getting started, take a look at the sample letter from Santa and customize it to suit your family.
• Whether you are writing the letter in your handwriting or typing, it’s best to use quality, holiday-themed stationery
• Be sure to “sign” the letter as Santa, Santa Claus or S. Claus.
• Once you have written a letter, you can send it via mail or you can put it on the bed of children when they went to sleep.
• Present most desirable gift to the children.

Here are some Sample Letters from Santa:

Sample Letter from Santa 1

Dear Brady,

I’m so happy to report it’s Christmas time again! This is my very favorite time of year and I’m so glad it’s finally here! Things are getting busy here at the North Pole and we are really looking forward to our trip to Texas to see you. Georgetown is such a great place to visit and is one of our favorite stops on Christmas Eve.

Boy do we love sledding here at the North Pole! I still have the old wooden sled I had when I was a boy, but for my birthday this year Mrs. Claus got me a brand new sled and you won’t believe what happened when we took it out for the first time! There we were at the top of Holiday Hill ready to go when I noticed a shiny red button right near the nose of the sled. My head elf didn’t know what the button was for, so just as I was creeping over the top of the hill I pushed it! Guess what’ It was the turbo button! I sped so fast down that hill that I flew right by the workshop, slid straight over the frozen pond, and right into barn where the reindeer sleep. I was covered in hay and oats from head to toe!

We’ll be coming to see you soon, Brady, so please keep being good so we can stop by with presents for you. Have a wonderful winter and a merry Christmas!

Love,
Santa Claus

Sample Letter from Santa 2

Ho, ho, ho! Merry Christmas, (CHILD’S NAME)!

I was making my list and checking it twice, trying to find out who’s been naughty or nice this year and can you believe it! You have been on the Nice List all year round. Out of all of the children in all of the countries in the world, you are number one at the very top of my Nice List. Dasher, Dancer, Prancer, Vixen, Comet, Cupid, Donner, and Blitzen were so excited when I told them that they danced in the snow for hours and Rudolph’s nose wouldn’t stop glowing because he was just so excited for you!

This year, the elves have been especially busy making Christmas gifts for children all over the world. And since we know that you have been such a good (BOY/GIRL) all year long, in celebration(?). I had the elves prepare a special gift just for you this Christmas. I hope you like it! Rudolph and the other reindeer are just itching to visit (CHILD’S HOMESTATE, HOMETOWN). In fact, that will be our first stop of the year. We’re all so excited! I hope you continue to be a good kid and remember to leave some cookies and milk out for me!

Have a very Merry Christmas! See you soon!

Sample Layoff Letters

You write a layoff letters in whatever manner, they are bound to anger employees, especially if the employees are not expecting it. Poorly written layoff letters can open your organization to legal action. Do not include wrong, inaccurate information in layoff letters. If you are searching the answer of the question “how to write a layoff letter” You do not need to be worried about anything.
We shall provide you all necessary information in this matter. Some sample layoff letters are also given below that will help you in customizing your own layoff letter according to your own needs. Following are the important tips to write a layoff letter;

• Explain without providing too much detail reasons for the layoff. Mention whether company is facing with financial difficulties, elimination of a department, a merger, increased competition or other reason.
• Mention clearly criteria for selecting which workers lose their jobs

Courts have ruled that organizations can use criteria such as length of employment and productivity levels.

• Before writing a layoff letter, consider that the layoff criteria should not have an unfair affect on the minorities or women.
• Avoid statements that can encourage your employees to file a suit against you.
• You should write letter in right tone. You can write “We are sorry to have to inform you that you will be laid off from your (name of position or title) with (name of department) at (time and date).”
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter specially clarity and courteousness.
• At the end mention your designation in the organization.
• Handwritten signature should also be there in the end.
• Proofread your letter at least once. Avoid colloquial writing. You want to sound professional, objective, and educated.

Here is sample layoff letter:

Sample Layoff Letter

Date:

Dear Sir/ Madam,

As you are probably aware, the recent smoking ban has had a profound impact on our business. Our sales have dropped 40 percent in the last six months. Though we do not expect this to be a long-term concern for our business, we don’t expect sales to return to normal until the summer when our patio opens for the tourist season.

Due to the loss in business we regret to inform you that we are laying-off all of our hosts and hostesses for the winter and spring. With business being so slow our servers can handle the task of greeting and seating customers on their own.

You are entitled to two week’s severence pay, which will be paid in full on your next paycheck. Please come in for any scheduled shifts next week.

Thank you for your hard work and dedication at Pino’s Pizzaria. Please apply again for our next summer season.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter

Do you want to invite your loved people to some specific place to share your joy or sorrow? We shall provide you guidance regarding how to write an invitation letter. Important tips for writing Invitation Letters are given below that should always be considered when writing Invitation Letter.
Some sample Invitation Letters are also given below that will help you in writing your own Invitation Letter. Important tips to write an invitation letter are;

• Tone of invitation letter should always be positive; you should anticipate that your invited person will come on your invitation.
• You should write invitation letter in such a way that can bring smile on the face of reader.
• Whether it is a formal or informal invitation letter. You should include all the details of event.

You should name the event and include time date and day in your invitation letter.

• Mention if the gift is not expected. If you are anticipating a gift, you do not need to mention anything.
• Mention an appropriate address.
• Do not forget to write the name of the person sponsoring the event.
• Exactly who is invited (can someone bring a guest, spouse, child?)
• What type of dress is appropriate or preferred
• Do not forget to mention your phone number
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• Ask the recipient to confirm receipt of the letter at their earliest convenience.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter, specially consideration, conciseness and correctness. At the end mention your name.
• Make the ending delightful.
• Proofread your letter.

Here are some sample invitation letters:

Sample Invitation Letter

Date:

Dear Sir/ Madam,

Our records show that you have been our customer since our grand opening last year. We would like to thank you for your patronage by inviting you to our preferred customer Back-to-School Extravaganza, which will be held this Saturday.

Saturday’s sales event is invitation-only. All of our stock, including electronics, will be marked down 20% – 50%. Our doors will open for our preferred customers at 8:00 a.m. Complimentary coffee and donuts will be served. Public admission will begin at noon.

Please accept the enclosed $5 gift certificate to use with your purchase of $30 or more and the $10 gift certificate to use with a purchase of more than $100.

We look forward to seeing you on Saturday. Please bring this invitation with you; it is necessary for admittance.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Customer to a Special Event

Date:

Dear Sir/ Madam,

As one of our longtime valued customers we would like to invite you to our special Private Preview Showing of our Spring Fashion Collection for 2007.

The showing will take place at our downtown store at 4550 Sherbrook St. West, Monday evening, February 19, 2007 from 7:00 pm to 11:00 pm. Limited free parking will be available in our parking garage on the Mountain Street side of the store.

In addition to the continuous fashion show that will be running all evening long, there will be a number of spring merchandise draws, as well as a door prize for a $2,000 unlimited shopping spree. So, don’t miss out on the fun!

For entry into the show and to be eligible for any of the draws you will be required to produce this original invitation with your ticket number printed on it.

In order that we may plan for snacks and refreshments appropriately, if you plan to attend, we ask you to please call Danielle Laborite at (514) 982-7593 and advise her by February 12th.

Please note: If Danielle doesn’t hear from you by Friday, February 10th we will assume that you are not attending the show and we will issue your ticket number to someone else.

Everyone here at The Fashion House looks forward to meeting you and sharing our Spring Collection with you at our Preview Private Showing.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Someone to Speak at Conference

Date:

Dear Sir/ Madam,

The purpose of this letter is to formally invite you, on behalf of the Board of Directors, to be the Closing Keynote Speaker at the upcoming 2006 IDCRI Conference.

The theme of this conference is “Disabling the Disability – Looking It Straight in the Eye”. It will be held at the Mountain View Conference Facility, in Montpelier, Vermont from December 3 to 5, 2006.

For you information, Susan Crutch low of Taming the Environment will be the opening Keynote Speaker. The provisional title of her presentation is “The Disabled Environment – Can We Help It?” We will forward a complete draft speaker program to you in a couple of weeks to give you an idea of the specific subjects that will be covered by the other speakers.

We expect attendance this year to be the highest ever; in the area of 2,000 delegates and 150 speakers. This includes a large contingent from our new European Chapter that is based in Geneva. You may have heard that Dr. Walton Everinson will be presenting a major paper on his latest research into “Genetic Reengineering”. We are already receiving inquiries from all over the world about Dr. Everinson’s presentation.

In closing, we would be pleased and honored if you would consent to be our closing speaker at the 2006 ICDRI Conference.

I will call you in a week or so to follow up on this.

Yours sincerely, / faithfully

Name

Signature

Insurance Sample Cancellation Letter

Do you want to cancel your insurance policy? Are you searching for insurance sample cancellation letter? If this is the case with you this document will provide you a lot of help in writing an Insurance Cancellation Letter. Some Insurance Sample Cancellation Letters are also given below that will help you in writing your own Insurance Cancellation Letter.
Some tips regarding how to write an insurance cancellation letter are given below;

• Whether you are looking for a car insurance sample cancellation letter or a life insurance sample cancellation letter, format for all insurance cancellation letters is the same.

You just need to give your insurance company some details regarding your insurance policy along with a request to cancel it. You need to give following information;
- Your Name and Address
- Your Home or Car Insurance Policy Number
- Your Phone Number
- The Home or Car Insurance Agency’s Name and Address
- The Date You Wish to End Insurance Coverage

• You need to tell them why you want to cancel your insurance policy.
• If you are switching due to better insurance rates, you can include the details of the company you are switching in and the rates that they are offering. There is a possibility that keeping in view the competition, your company start giving you better rates than the rates of the company in which you are switching in.
• Follow any formal format for letter writing.
• Ask the recipient to confirm receipt of the letter at their earliest convenience.
• State that you wish to receive written confirmation that the cancellation was put into effect.
• Requirements of all Seven C’s of business communication should be considered specially• Conciseness
  Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message.

  • Clarity
  Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

  • Courteousness
  In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness does not mean you accept everything of the other person. You should be firm on your points.

• At the end mention your name.
• Proofread your letter at least once.
• Type your letter and print it on quality paper, but also include a handwritten signature.

Here are some Isurance Sample Cancellation Letter:

Insurance Sample Cancellation Letters

Date:

Dear Sir/ Madam,

I am sending you this written notice to request cancellation of my insurance policy effective [insert cancellation date]. I would appreciate you sending me written confirmation within 30 days that the cancellation has been put into effect. Please refund the unused portion of my policy premium, and cease charging my bank account for payment of monthly premiums.

Thank you for your prompt attention to this matter.

Yours sincerely, / faithfully

Name

Insurance Sample Cancellation Letters 2

Date:

Dear Sir/ Madam,

Please take this letter as a formal request to cancel my insurance policy and stop all charges to my credit/debit/bank account from your agency. Please make this cancellation effective as of 02/02/10. I also request written confirmation of this cancellation, along with a refund for unused premiums, within 30 days of this action.

Yours sincerely, / faithfully

Name

Signature

Sample Hardship Letter

A hardship must be something that has been out of your control that has forced you into a financial corner. Medical issues, job loss, death in the family are examples of hardships. If you are searching for the answer of question “how to write a hardship letter” we shall provide you all necessary information regarding it.
Some sample hardship letters are also given below that will help you in customizing your hardship letter according to your own needs. Following are the important tips to write a hardship letter;

• Determine the tone of letter first of all.
• Consider that you are writing to a person who has not committed any mistake, mistake was from your end so you need to write letter in friendly tone.
• A reality that you need to keep in your mind that lenders do not care about any person’s situation. They care for their money and nothing else.

Simply stating that you have gone through some financial problems is not enough.

• The basics of the letter are anything out of the ordinary that would be causing you financial distress.
• Explain why it is not possible to comply with the original terms of the agreement, and request modification of the obligatory terms until your financial situation improves.
• You also must convey that the hardship you went through is in the past and they you now can afford it.
• Your letter needs to be sent to the collection agency and convince the original creditor cut you some slack.
• You need to consider following approach in writing a hardship letter;
• Your hardship
• Your offer to resolve your debt
• Thanking them for their time
• Your current contact information
• Your name, address and postal code should be mentioned in the start.
• Date of the letter should also be there at the top.
• Words like “Dear Sir / Madam” should be used in formal letters.
• State the main line clearly in direct approach.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.• Conciseness and Clarity
  Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message. Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

  • Completeness and Concreteness
  Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How. All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.”

  • Courteousness
  In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points.

  • Consideration and Correctness
  Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”.

All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

• At the end mention your name along with signatures.
• Handwritten signature should be there in your letter.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Check the punctuation use carefully.

Here are some Sample Hardship Letters:

Sample Hardship Letter

Date:

Dear Sir/ Madam,

Due to the recent adjustment to the mortgage I currently have with your company, I am finding it very difficult to afford the new payment. I have a 3 year fixed rate which is now adjustable and is schedule to adjust again in Feb. 2008.

Considering my current income, there will be no way I can afford the increased payments come February. Hopefully there is way to renegotiate the terms of my current mortgage to avoid default and help stop foreclosure on my home.

Is it possible to have my current adjustable rate mortgage converted to a fixed rate? If this is not possible can the next rate change is postponed to a future date to allow me to hopefully refinance. Any other solutions you could provide would be greatly appreciated.

I have had no problem making my payments for over three years now and do not want that to change. My mortgage was originally written by another company and bought by Countrywide. The original mortgage terms are terrible but it was the only loan I was qualified for at the time. I was assured that refinancing would be no problem but that turned out not to be true due to the downturn of the housing industry.

The main problem is that my property is now worth about 5-10% less than what I paid for it which is preventing me from being able to refinance. I was researching on the internet and came across the Fannie Mae Announcement #06-18 (Oct. 4th 2006) regarding the servicing of Conventional Mortgage Modifications.

I believe this addresses the situation I currently find myself in along with many other homeowners. Attached are recent pay stubs showing my current income?

Thanks you for your time and consideration.

Yours sincerely, / faithfully

Name

Signature

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Sample Hardship Letter

Date:

Dear Sir/ Madam,

Since last (month), I am experiencing financial difficulties due to (layoff, medical problem).

After having my current financial situation carefully analyzed, I have concluded that it is no longer possible to comply with the original terms of the agreement. I have no choice but ask you for your help on avoiding the foreclosure of my family’s home.

Due to the dropping of home prices that have affect the entire country in the last year, I currently owe more on my mortgage than my home is actually worth.

Please consider allowing me into your Short Sale Program so that we can lower the price and sell the house quickly before it goes into foreclosure. This will allow me to settle my financial obligation to you and have a chance to get back on my feet, without having to file for bankruptcy.

Please understand that financial hardships can occur and many times it‘s not a choice. I deeply appreciate your help in this matter. If you have any questions, or need anything further from me, you can contact me at (your phone # with area code.)

I am enclosing my (bank statements, late notices on your car, last year’s tax returns, last 6 months of Profit and Loss statement (if self employed), last 2 pay stubs for all working borrowers (including L&I and unemployment benefit.) Authorization to disclose personal information and anything else you can find that will show full proof of the hardship)

I, (your name), state that the information provided above is true and correct to the best of my knowledge.

Yours sincerely, / faithfully

Name

Signature

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Sample Hardship Letter

Date:

Dear Sir/ Madam,

I am writing this letter to explain my unfortunate set of circumstances that have caused us to become delinquent on our mortgage. We have done everything in our power to make ends meet but unfortunately we have fallen short and would like you to consider working with us to modify our loan. Our number one goal is to keep our home and we would really appreciate the opportunity to do that.

The main reason that caused us to be late is (insert reason here and don’t be too lengthy and long winded) Soon after being late and our income not being nearly enough, we had fallen further and further behind. Now, it’s to the point where we cannot afford to pay what is owed to (lender). It is our full intention to pay what we owe. But at this time we have exhausted all of our income and resources so we are turning to you for help.

(The approximate date of hardship and we believe that our situation is Temporary or will be Permanent.)

Our situation has got better because (reason here) and we feel that a loan modification would benefit us both. We would appreciate if you can work with us to lower or delinquent amount owed and or payment so we can keep our home and also afford to make amends with your firm.

We truly hope that you will consider working with us and we are anxious to get this settled so we all can move on.

Yours sincerely, / faithfully

Name

Signature

Goodbye Sample Letters

Saying goodbye is never easy especially if you have relationship of years with someone. Do not worry; we shall not leave you alone in this trouble. We shall help you in writing Goodbye letters in this document.
Some sample goodbye letters are also given below that will help you in writing your Goodbye letter. Important tips to write Goodbye letters are following;

• Always begin your goodbye letter with a friendly form of address.
• Keep your goodbye letter tone positive.
• Refer to positive memories of the person or place you are leaving.
• Express your appreciation for opportunities you enjoyed in the past.
• Express your sense of loss to a friend or job associate that is leaving.

Do not make bad comments in goodbye letters even if you are leaving in a bad situation.

• Offer the reader best wishes for success and happiness in the future. Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.

Here are some sample Goodbye Sample Letters:

Sample Goodbye Letter

Date:

Dear All,
After a year of exciting and memorable stint with [ ], I am bidding adieu next week to this company to pursue other career opportunities. As I move on, I would like to take a moment to remember and cherish our times together. It’s been great interacting and knowing each one of you. Even though I will miss you all here I am looking forward to this new challenge and to start a new phase of my career. This is not a goodbye, only “hasta luego” or “see you later”. Do stay in touch.

My personal contacts are:
Email …
Contact phone number (123 456 7890).

Please do drop in a note with your personal contacts to my mail id.
Good luck and wish you all the best in your endeavors!

Yours sincerely, / faithfully

Name

Signature

Sample Goodbye Letter

Date:

Hi John,

as I informed you in our meeting last week, my last working day at ABC is next Friday, Sept. 29th. I want to take a few minutes today to convey my thoughts in being part of your team for the last 2 years.

I have been extremely satisfied with my work at ABC; working under your guidance has been learning and an enjoyable experience. I thank you for your support and encouragement during these two years.

However, I feel that it is time for me to move on to new opportunities. This decision was not an easy one and it took a lot of consideration. I think this decision is in the best interests towards fulfilling my career goals. I want to do my best in completing my existing responsibilities and then ensuring a smooth transition.

Also, I would like to thank you again, Amy, Andrew, and all others for the help and guidance during all these years of my employment, and would like to extend my best wishes to the entire group.

My personal contacts are:
Email ……

Contact phone number (123 456 7890).

Please feel free to contact me even later on in case you need help with the transition of my responsibilities to another employee.

Yours sincerely, / faithfully

Name

Signature

Sample Goodbye Letter

Date:

Dear Sir/ Madam,

I want to bid farewell to you all and inform you that I am leaving my position at []. Tomorrow is my last day at work.
I have enjoyed working for this company and I appreciate having had this wonderful opportunity to work with you all.
During these last two years you all have provided me support and through your encouragement and guidance I have been able to excel at the projects offered to me. With many of you, I have shared a unique camaraderie which I hope will continue in the years to come even though I shall not be here with the company. I now look forward to this new position that brings forth new challenges and adds more diverse experience to my career.
I do wish you and the company every success in all it future endeavors.

You can be in touch with me by
Email – ABC@gmail.com
Or call me at (123 456 7890)

Also, I would like to add you to my LinkedIn profile, if you would as well, please do accept the invitation. I shall be sending you requests to join my LinkedIn network within a week.

Yours sincerely, / faithfully

Name

Signature