Archive for May, 2010

Verification Letter

If you are interested in writing employment verification letter then this is the right place for your query. Verification letter is written to verify some service of person or company or some activity.  Some companies may require proof of employment letter and then the person has to give verification letter from the previous employer or company.

The company gives a verification letter and confirms it. It is very much important in business communication because without it sometimes its not possible to move ahead. Well one more thins should be kept in mind that verification letter doesn’t necessarily is associated with employment verification. It can be used for other verifications too.

To get the right feeling of verification letters your need to see these professional examples of verification letter. Just go through it and customize it to your need and make it personal and use it.

Verification letter Examples:

Date:

[Concerned name and address]

Dear Sir:

I need your verification letter for approval of my loan from the bank [bank name] for which I have applied yesterday.  A form is attached to this letter which is provided from the bank for verification of my job with your organization. I hope that you will complete this form with proper stamp and authorized signature so that I may be able to get my loan.

Waiting for your prompt reply.

Thanks in anticipation.

Sincerely yours,

Your Name

designation and address

Payment Reminder

Here you will find information regarding payment reminder letters, its examples and most importantly professional tips for writing payment reminder letters. No matter how much good your customer is,  sometime in your life customer willingly or unwillingly stops paying you.

Reasons are alot and it may be because of some misunderstandings, Well whatever is the reason, point is that you will have to write a letter reminding the customer of professional liabilities.
If you will not respond quickly then it may be possible that customer may understand that he/she has sent you payment that is the reason you are not writing payment reminder letter. So your silence in this regard may create some misunderstandings. Furthermore customer may complaint that why he/she was not informed about the payment issue so in such a situation if you have not written payment reminder letter then you will be in great trouble.

Lets get our mind focused on how to write a payment reminder letter of professional quality. For this concern you should follow following important professional and practical tips. These are..

• Write concisely to the customer why are you writing this letter (payment reminder).
• You don’t need to give reasons or justifications for writing this letter, Its is just your right.
• Exactly and clearly inform about the payment details.
• You may call the customer before writing payment reminder letter if you are in a great hurry.
• If you are repeating this letter then you have to be little bit harsh in your writings.
• You may tell the customer about the problems that may come between you and customer if payment is not made on schedule.
• One more important point is that you should be clearly aware of the reason why you are supposed to get this payment. If its about something you have delivered to the customer then your should be very much decisive and strict in your wordings but if its about something that you have not yet sold or delivered then you may use polite wordings in you payment reminder letter.
• For first reminder of payment, it is very odd to use words like I don’t think you will pay me this amount of money. Its really odd and you are supposed to trust the customer or at least give customer chance.
• Mention the original date on which payment was supposed to be made.
• If you are planning to add penalty for late payment per day then you can tell about its details in the payment reminder letter.
• If necessary don’t forget to mention the payment ways that you are accepting.

After following such tips regarding writing payment reminder letter you will able to remind your customer about their late payments. Now you need to get examples of payment reminder letter so that you can get the feeling of how people are using this letter. Try to not copy these examples, in fact these example are presented to you to help you in customizing your own particular letter. Just copying it will not solve your problems.

Payment Reminder Examples:

Date:

Concerned person name

designation and address

Dear Sir,

You were supposed to send a payment of $— to the Stars Corporation well before [date}. Unfortunately we have not still received payment from your side so it is reminded to you that please send the payment as soon as possible.

Just for your knowledge, I would like to inform you about company policy that if we are unable to receive payment from your side then after five days of payment date , company will be authorized to take action against you. We hope that we will not need to do it and we will receive payment within five days.

Thanks and Best Regards

Your Name

details and address

(as usual in letters)

—————————————————

Hope you will find this information really helpful for you.

Sample Termination Letter

Here you will find information regarding sample termination letter, how to write a termination letter and termination letter examples. Before going ahead in this topic, One point should be understood well that why termination letters are written? In human resource management it is very important that if employee is not up to the mark or not providing good expected results then such an individual should be terminated from the company.

It does not sound good morally but it is essential for running successful business. No business or company is able to afford such unproductive employees and if any company tries to do it then it will be the end of its profit and eventually the company.

One more important point to consider is that the termination letter is written normally in two situations. First is the case which is discussed above which is about employees. In this case termination letter is written to terminate the services of an employee. Second situation is the termination of any service or project.  In both cases process of termination is same but in performing both the termination process there is very much difference. To terminate any service or project you are not much worried about the affected company or service provider. But in the case of termination of an employee its much difficult as you are about to end the livings of some person. Naturally you feel embarrased in this situation and hence it is difficult to do. Well don’t worry here is the way you can handle this issue. First call the employee and give him/her the deadline for any work that you understand is must do for your employees. Now if the person is not able to do that then he/she will need more time to do it and will ask for it. Give him/her more time but with the warning that if he/she didn’t do this time then he will have to risign or may be terminated from the employment. Now if he/she will not do it again then your employee will have no reason to say anything to you on your decision of termination. In fact employee will be mentally ready for this act.

Now we come to the issue of writing termination letter. Following are the important points to consider while writing termination letter

IMPORTANT POINTS TO WRITE TERMINATION LETTER:

• Termination letter format is as usual as in other formal or legal letters.
• Normally it is advised to be concise in your writings but in the case of termination letter it is advised to write in detail.
• Because of the sensitivity of the issue each and every point should be discussed in the letter.
• All the reasons that have contributed in your decision about termination should be explained thoroughly.
• Don’t worry about the long length of the letter as the affected individual will read it without any hesitation.
• Only include correct information as this letter can be presented in the court in case if employee files a case against you.
• Don’t talk about any personal issues in this letter.
• Don’t let the reader get any impression that this decision is biased by factor of race or religion.
• Termination letter is a legal letter so keep in mind all the legal matters while writing it. If its your first time then it might be good idea if you discuss with a lawyer.

One more important point to be considered well in the process of termination is that always try to avoid the need of termination letter. It means that first tell the employee to resign from the organization and accept its resignation. In that case there will be no reason that employee will ever try to file case against you. And one more advantage you will get is that you will no longer need to give compensation pay to the terminated employee. It is in the rules of most of the companies that if they terminate any employee then the company is bound to pay him compensation money. So it is always advised to ask for resignation before going to terminate any employee.

Invitation Sample

Are you worried about writing invitation letter then don’t panic here you will find enough information regarding writing invitation letter with invitation sample. Writing invitation letter has now become essential part of every body’s life.

You may need to invite people for events like birthday parties, on campaign kick off dinner, engagement party, celebration parties ,etc. One more important point to consider in invitations is that it creates a good image of yours and hence places in good social rankings. Socially invitation letters are very much liked.

WRITING INVITATION LETTER TIPS:

• Always remember to use polite language in an invitation letter as you are inviting someone and hence you need to be careful in your attitude.

• Provide essential information in the letter like what is the time, place and purpose of your invitation.
• If you want people take care of some points while coming to your invitation then don’t forget to mention it.
• Try to be as concise as possible because people don’t have much time for reading so if your invitation letter is too long then it may become unreadable for many persons.
• Don’t ever try to praise yourself for this activity, it will destroy your image badly. Instead of praising yourself you can promote something like your sponsors or policies, etc.

INVITATION SAMPLE:

Name of business
Street
City, state, zip
phone number

December 10th, 20–

Dear valued customer:

We are proud to present you our latest effort to interact with our valued customers and to know about their complaints and suggestions. For this purpose we are inviting you to our  company sponsored dinner party. Our whole team will be there with you to discuss your complaints and problems. Also we will encourage precious suggestions from your side. Following is the details of venue for this function.

VENUE ADDRESS: ____________

You are also requested to bring your membership card along with you so we can recognize our valued customers without any hesitation.

Thanks for taking out time for reading this letter and we are looking forward to see you in our party.

Best Regards

Sincerely,

Your Signature
Your Typed name
Your Title

Authorization Letter Sample

Importance of authorization letters can not be neglected. If you want help regarding writing quality authorization letter then probably you have reached up to the right place. Here you will find all the information required to write an authorization letter and will be provided with authorization letter sample.
In authorization letter sample you will be given basic guidance for writing such kind of letters.

Now first before writing authorization letter you should be crystal clear about its objective. Authorization letters are written for different purposes. It could be written to authorize some approval that you have been offered by somone. In that case you will write authorization letter focusing on the proposal you have been offered. In some other case you may write letter of authorization to your sub-ordinate in which you may be awarding him/her some responsibilties, so in a way you are authorizing him/her some powers. So in that case focus will be on what kind of authorities you are sharing with that guy. The concerend guy should be completely informed about each and every detail so that there should be no room for any confusion. One more important objective of writing authoriztion letter is sometimes giving permission for some work or task. As  you can understand now that now you will have to concentrate on the authorization of that perticular task to right person.

Now I think a look of Sample Authorization letter or authorization letter sample will be extremely helpful to you and you will able to comprehend basic essense of quality authorization letter.

Authorization letter sample:

Your Name
Your Street Address
City, State, Zip Code

Date (MM/DD/YYY)

Any College
Street Address
City, State, Zip Code

To Whom It May Concern:

I, Curtis Jackson, hereby authorize [College Name] to release to Miss Catherine, [rank], any information in my personal  records, including all academic record and any related data. I give my permission for this information to be used for the following purpose: to confirm and prove my academic record in this college. I do not, however, give permission for any other use or for any re-disclosure of this information.

Full name of Student
Signature of Student
Date of Signature