Archive for April, 2009

Sample Invitation Letter

Do you want to invite your loved people to some specific place to share your joy or sorrow? We shall provide you guidance regarding how to write an invitation letter. Important tips for writing Invitation Letters are given below that should always be considered when writing Invitation Letter.
Some sample Invitation Letters are also given below that will help you in writing your own Invitation Letter. Important tips to write an invitation letter are;

• Tone of invitation letter should always be positive; you should anticipate that your invited person will come on your invitation.
• You should write invitation letter in such a way that can bring smile on the face of reader.
• Whether it is a formal or informal invitation letter. You should include all the details of event.

You should name the event and include time date and day in your invitation letter.

• Mention if the gift is not expected. If you are anticipating a gift, you do not need to mention anything.
• Mention an appropriate address.
• Do not forget to write the name of the person sponsoring the event.
• Exactly who is invited (can someone bring a guest, spouse, child?)
• What type of dress is appropriate or preferred
• Do not forget to mention your phone number
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• Ask the recipient to confirm receipt of the letter at their earliest convenience.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter, specially consideration, conciseness and correctness. At the end mention your name.
• Make the ending delightful.
• Proofread your letter.

Here are some sample invitation letters:

Sample Invitation Letter

Date:

Dear Sir/ Madam,

Our records show that you have been our customer since our grand opening last year. We would like to thank you for your patronage by inviting you to our preferred customer Back-to-School Extravaganza, which will be held this Saturday.

Saturday’s sales event is invitation-only. All of our stock, including electronics, will be marked down 20% – 50%. Our doors will open for our preferred customers at 8:00 a.m. Complimentary coffee and donuts will be served. Public admission will begin at noon.

Please accept the enclosed $5 gift certificate to use with your purchase of $30 or more and the $10 gift certificate to use with a purchase of more than $100.

We look forward to seeing you on Saturday. Please bring this invitation with you; it is necessary for admittance.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Customer to a Special Event

Date:

Dear Sir/ Madam,

As one of our longtime valued customers we would like to invite you to our special Private Preview Showing of our Spring Fashion Collection for 2007.

The showing will take place at our downtown store at 4550 Sherbrook St. West, Monday evening, February 19, 2007 from 7:00 pm to 11:00 pm. Limited free parking will be available in our parking garage on the Mountain Street side of the store.

In addition to the continuous fashion show that will be running all evening long, there will be a number of spring merchandise draws, as well as a door prize for a $2,000 unlimited shopping spree. So, don’t miss out on the fun!

For entry into the show and to be eligible for any of the draws you will be required to produce this original invitation with your ticket number printed on it.

In order that we may plan for snacks and refreshments appropriately, if you plan to attend, we ask you to please call Danielle Laborite at (514) 982-7593 and advise her by February 12th.

Please note: If Danielle doesn’t hear from you by Friday, February 10th we will assume that you are not attending the show and we will issue your ticket number to someone else.

Everyone here at The Fashion House looks forward to meeting you and sharing our Spring Collection with you at our Preview Private Showing.

Yours sincerely, / faithfully

Name

Signature

Sample Invitation Letter to Invite Someone to Speak at Conference

Date:

Dear Sir/ Madam,

The purpose of this letter is to formally invite you, on behalf of the Board of Directors, to be the Closing Keynote Speaker at the upcoming 2006 IDCRI Conference.

The theme of this conference is “Disabling the Disability – Looking It Straight in the Eye”. It will be held at the Mountain View Conference Facility, in Montpelier, Vermont from December 3 to 5, 2006.

For you information, Susan Crutch low of Taming the Environment will be the opening Keynote Speaker. The provisional title of her presentation is “The Disabled Environment – Can We Help It?” We will forward a complete draft speaker program to you in a couple of weeks to give you an idea of the specific subjects that will be covered by the other speakers.

We expect attendance this year to be the highest ever; in the area of 2,000 delegates and 150 speakers. This includes a large contingent from our new European Chapter that is based in Geneva. You may have heard that Dr. Walton Everinson will be presenting a major paper on his latest research into “Genetic Reengineering”. We are already receiving inquiries from all over the world about Dr. Everinson’s presentation.

In closing, we would be pleased and honored if you would consent to be our closing speaker at the 2006 ICDRI Conference.

I will call you in a week or so to follow up on this.

Yours sincerely, / faithfully

Name

Signature

Insurance Sample Cancellation Letter

Do you want to cancel your insurance policy? Are you searching for insurance sample cancellation letter? If this is the case with you this document will provide you a lot of help in writing an Insurance Cancellation Letter. Some Insurance Sample Cancellation Letters are also given below that will help you in writing your own Insurance Cancellation Letter.
Some tips regarding how to write an insurance cancellation letter are given below;

• Whether you are looking for a car insurance sample cancellation letter or a life insurance sample cancellation letter, format for all insurance cancellation letters is the same.

You just need to give your insurance company some details regarding your insurance policy along with a request to cancel it. You need to give following information;
- Your Name and Address
- Your Home or Car Insurance Policy Number
- Your Phone Number
- The Home or Car Insurance Agency’s Name and Address
- The Date You Wish to End Insurance Coverage

• You need to tell them why you want to cancel your insurance policy.
• If you are switching due to better insurance rates, you can include the details of the company you are switching in and the rates that they are offering. There is a possibility that keeping in view the competition, your company start giving you better rates than the rates of the company in which you are switching in.
• Follow any formal format for letter writing.
• Ask the recipient to confirm receipt of the letter at their earliest convenience.
• State that you wish to receive written confirmation that the cancellation was put into effect.
• Requirements of all Seven C’s of business communication should be considered specially• Conciseness
  Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message.

  • Clarity
  Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

  • Courteousness
  In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness does not mean you accept everything of the other person. You should be firm on your points.

• At the end mention your name.
• Proofread your letter at least once.
• Type your letter and print it on quality paper, but also include a handwritten signature.

Here are some Isurance Sample Cancellation Letter:

Insurance Sample Cancellation Letters

Date:

Dear Sir/ Madam,

I am sending you this written notice to request cancellation of my insurance policy effective [insert cancellation date]. I would appreciate you sending me written confirmation within 30 days that the cancellation has been put into effect. Please refund the unused portion of my policy premium, and cease charging my bank account for payment of monthly premiums.

Thank you for your prompt attention to this matter.

Yours sincerely, / faithfully

Name

Insurance Sample Cancellation Letters 2

Date:

Dear Sir/ Madam,

Please take this letter as a formal request to cancel my insurance policy and stop all charges to my credit/debit/bank account from your agency. Please make this cancellation effective as of 02/02/10. I also request written confirmation of this cancellation, along with a refund for unused premiums, within 30 days of this action.

Yours sincerely, / faithfully

Name

Signature

Sample Hardship Letter

A hardship must be something that has been out of your control that has forced you into a financial corner. Medical issues, job loss, death in the family are examples of hardships. If you are searching for the answer of question “how to write a hardship letter” we shall provide you all necessary information regarding it.
Some sample hardship letters are also given below that will help you in customizing your hardship letter according to your own needs. Following are the important tips to write a hardship letter;

• Determine the tone of letter first of all.
• Consider that you are writing to a person who has not committed any mistake, mistake was from your end so you need to write letter in friendly tone.
• A reality that you need to keep in your mind that lenders do not care about any person’s situation. They care for their money and nothing else.

Simply stating that you have gone through some financial problems is not enough.

• The basics of the letter are anything out of the ordinary that would be causing you financial distress.
• Explain why it is not possible to comply with the original terms of the agreement, and request modification of the obligatory terms until your financial situation improves.
• You also must convey that the hardship you went through is in the past and they you now can afford it.
• Your letter needs to be sent to the collection agency and convince the original creditor cut you some slack.
• You need to consider following approach in writing a hardship letter;
• Your hardship
• Your offer to resolve your debt
• Thanking them for their time
• Your current contact information
• Your name, address and postal code should be mentioned in the start.
• Date of the letter should also be there at the top.
• Words like “Dear Sir / Madam” should be used in formal letters.
• State the main line clearly in direct approach.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.• Conciseness and Clarity
  Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message. Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter.

  • Completeness and Concreteness
  Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How. All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.”

  • Courteousness
  In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points.

  • Consideration and Correctness
  Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”.

All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

• At the end mention your name along with signatures.
• Handwritten signature should be there in your letter.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Check the punctuation use carefully.

Here are some Sample Hardship Letters:

Sample Hardship Letter

Date:

Dear Sir/ Madam,

Due to the recent adjustment to the mortgage I currently have with your company, I am finding it very difficult to afford the new payment. I have a 3 year fixed rate which is now adjustable and is schedule to adjust again in Feb. 2008.

Considering my current income, there will be no way I can afford the increased payments come February. Hopefully there is way to renegotiate the terms of my current mortgage to avoid default and help stop foreclosure on my home.

Is it possible to have my current adjustable rate mortgage converted to a fixed rate? If this is not possible can the next rate change is postponed to a future date to allow me to hopefully refinance. Any other solutions you could provide would be greatly appreciated.

I have had no problem making my payments for over three years now and do not want that to change. My mortgage was originally written by another company and bought by Countrywide. The original mortgage terms are terrible but it was the only loan I was qualified for at the time. I was assured that refinancing would be no problem but that turned out not to be true due to the downturn of the housing industry.

The main problem is that my property is now worth about 5-10% less than what I paid for it which is preventing me from being able to refinance. I was researching on the internet and came across the Fannie Mae Announcement #06-18 (Oct. 4th 2006) regarding the servicing of Conventional Mortgage Modifications.

I believe this addresses the situation I currently find myself in along with many other homeowners. Attached are recent pay stubs showing my current income?

Thanks you for your time and consideration.

Yours sincerely, / faithfully

Name

Signature

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Sample Hardship Letter

Date:

Dear Sir/ Madam,

Since last (month), I am experiencing financial difficulties due to (layoff, medical problem).

After having my current financial situation carefully analyzed, I have concluded that it is no longer possible to comply with the original terms of the agreement. I have no choice but ask you for your help on avoiding the foreclosure of my family’s home.

Due to the dropping of home prices that have affect the entire country in the last year, I currently owe more on my mortgage than my home is actually worth.

Please consider allowing me into your Short Sale Program so that we can lower the price and sell the house quickly before it goes into foreclosure. This will allow me to settle my financial obligation to you and have a chance to get back on my feet, without having to file for bankruptcy.

Please understand that financial hardships can occur and many times it‘s not a choice. I deeply appreciate your help in this matter. If you have any questions, or need anything further from me, you can contact me at (your phone # with area code.)

I am enclosing my (bank statements, late notices on your car, last year’s tax returns, last 6 months of Profit and Loss statement (if self employed), last 2 pay stubs for all working borrowers (including L&I and unemployment benefit.) Authorization to disclose personal information and anything else you can find that will show full proof of the hardship)

I, (your name), state that the information provided above is true and correct to the best of my knowledge.

Yours sincerely, / faithfully

Name

Signature

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Sample Hardship Letter

Date:

Dear Sir/ Madam,

I am writing this letter to explain my unfortunate set of circumstances that have caused us to become delinquent on our mortgage. We have done everything in our power to make ends meet but unfortunately we have fallen short and would like you to consider working with us to modify our loan. Our number one goal is to keep our home and we would really appreciate the opportunity to do that.

The main reason that caused us to be late is (insert reason here and don’t be too lengthy and long winded) Soon after being late and our income not being nearly enough, we had fallen further and further behind. Now, it’s to the point where we cannot afford to pay what is owed to (lender). It is our full intention to pay what we owe. But at this time we have exhausted all of our income and resources so we are turning to you for help.

(The approximate date of hardship and we believe that our situation is Temporary or will be Permanent.)

Our situation has got better because (reason here) and we feel that a loan modification would benefit us both. We would appreciate if you can work with us to lower or delinquent amount owed and or payment so we can keep our home and also afford to make amends with your firm.

We truly hope that you will consider working with us and we are anxious to get this settled so we all can move on.

Yours sincerely, / faithfully

Name

Signature

Goodbye Sample Letters

Saying goodbye is never easy especially if you have relationship of years with someone. Do not worry; we shall not leave you alone in this trouble. We shall help you in writing Goodbye letters in this document.
Some sample goodbye letters are also given below that will help you in writing your Goodbye letter. Important tips to write Goodbye letters are following;

• Always begin your goodbye letter with a friendly form of address.
• Keep your goodbye letter tone positive.
• Refer to positive memories of the person or place you are leaving.
• Express your appreciation for opportunities you enjoyed in the past.
• Express your sense of loss to a friend or job associate that is leaving.

Do not make bad comments in goodbye letters even if you are leaving in a bad situation.

• Offer the reader best wishes for success and happiness in the future. Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.

Here are some sample Goodbye Sample Letters:

Sample Goodbye Letter

Date:

Dear All,
After a year of exciting and memorable stint with [ ], I am bidding adieu next week to this company to pursue other career opportunities. As I move on, I would like to take a moment to remember and cherish our times together. It’s been great interacting and knowing each one of you. Even though I will miss you all here I am looking forward to this new challenge and to start a new phase of my career. This is not a goodbye, only “hasta luego” or “see you later”. Do stay in touch.

My personal contacts are:
Email …
Contact phone number (123 456 7890).

Please do drop in a note with your personal contacts to my mail id.
Good luck and wish you all the best in your endeavors!

Yours sincerely, / faithfully

Name

Signature

Sample Goodbye Letter

Date:

Hi John,

as I informed you in our meeting last week, my last working day at ABC is next Friday, Sept. 29th. I want to take a few minutes today to convey my thoughts in being part of your team for the last 2 years.

I have been extremely satisfied with my work at ABC; working under your guidance has been learning and an enjoyable experience. I thank you for your support and encouragement during these two years.

However, I feel that it is time for me to move on to new opportunities. This decision was not an easy one and it took a lot of consideration. I think this decision is in the best interests towards fulfilling my career goals. I want to do my best in completing my existing responsibilities and then ensuring a smooth transition.

Also, I would like to thank you again, Amy, Andrew, and all others for the help and guidance during all these years of my employment, and would like to extend my best wishes to the entire group.

My personal contacts are:
Email ……

Contact phone number (123 456 7890).

Please feel free to contact me even later on in case you need help with the transition of my responsibilities to another employee.

Yours sincerely, / faithfully

Name

Signature

Sample Goodbye Letter

Date:

Dear Sir/ Madam,

I want to bid farewell to you all and inform you that I am leaving my position at []. Tomorrow is my last day at work.
I have enjoyed working for this company and I appreciate having had this wonderful opportunity to work with you all.
During these last two years you all have provided me support and through your encouragement and guidance I have been able to excel at the projects offered to me. With many of you, I have shared a unique camaraderie which I hope will continue in the years to come even though I shall not be here with the company. I now look forward to this new position that brings forth new challenges and adds more diverse experience to my career.
I do wish you and the company every success in all it future endeavors.

You can be in touch with me by
Email – ABC@gmail.com
Or call me at (123 456 7890)

Also, I would like to add you to my LinkedIn profile, if you would as well, please do accept the invitation. I shall be sending you requests to join my LinkedIn network within a week.

Yours sincerely, / faithfully

Name

Signature

Sample Get Well Letters

It is really very good to ask from someone about his or her illness. It increases your love and affection. It also gives sense of untidiness. If you are searching the answer of the question “how to write a Get Well letter” You do not need to be worried about anything. We shall provide you all necessary information in this matter.
Some sample Get Well letters are also given below that will help you in customizing your own Get Well letter according to your own needs. Following are the important tips to write a Get Well letter;

• It is an informal letter, so you do not need to follow any business approach.
• Express your regret that the person is ill or injured.
• Communicate your sincere concern.
• Assure the reader about your support.
• You may add something humorous in your letter.

You can tell reader any good news that can bring smile on his or her face,

• Include your hope and assurance that the person will get well soon.
• You may also add specific things that you missed about the person.
  - such as his/her warm sense of humor or his/her habit of bringing office treats to weekly meetings
• End you letter with a hope that reader will have speedy recovery.
• If you have included a gift with your letter, briefly mention it
• Write this letter on a timely manner
• Write your name, address, postal code, phone number in the start.
• At the end mention your name.
• Make the ending strong
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Have you checked your letter for grammatical mistakes?
• Break down any contractions (e.g. “I’ve” to “I have”).
• Avoid colloquial writing. You want to sound professional, objective, and educated.
• Check the punctuation use carefully.

Here are some Sample Get Well Letters:

Sample Get Well Letter

I really must complain about you falling off your bike!

In all seriousness though please hurry up and get well soon. A broken leg may be no fun but you should know the children really miss you and ask after you everyday. If you need any assistance until you get back on your feet, quite literarily, then please let me or any other parent know. We would be happy to help, after all you have helped our son out no end with his schooling.

Sample Get Well Letter

Dear Uncle Ira,

I’m glad you are home from the hospital and doing better.

An ulcer is not fun, but I know you are relieved that the doctors have ruled out anything more severe.

I suppose you will have to give up hot peppers and chili — not easy — but that’s a small price to pay for staying out of the doctor’s office.

Get well soon, so you can come and see the kids again.

Love,
Jeff

Sample Excuse Letters

If you have done something wrong, you need to write an Excuse / Pardon letter. This Excuse / Pardon letter should be written in following manner.
Some sample Excuse / Pardon letters are also given below that will help you in writing your Excuse / Pardon letter.

• In the body of the Excuse / Pardon letter, you should state why something wrong happened. Keep it simple, and attach some documentary evidence if possible.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the excuse letter to the recipient by writing “Dear Sir / Madam”

Purpose of the letter should be mentioned clearly.

• Ask the recipient to confirm receipt of the letter at their earliest convenience.
• Requirements of all Seven C’s of business communication should be considered when writing a Cancel Service Letter.
• At the end mention your name.
• Make the ending strong
• Proofread your letter at least once.
• Type your letter and print it on quality paper, but also include a handwritten signature.

Here is Sample Excuse Letters:

Sample Excuse / Pardon Letters

Date:

Dear Sir/ Madam,

Please accept this letter as written notification that I was unable to attend work on August 1, 2008 due to family illness.

Please let me know if I can provide any further information.

Yours sincerely, / faithfully

Name

Signature

Sample Eviction Letter

An eviction letter simply states the date when tenants are to vacate the premises and the condition it is suppose to be left in. If you are searching the answer of the question “how to write an eviction letter” You do not need to be worried about anything.
We shall provide you all necessary information in this matter. Some sample eviction letters are also given below that will help you in customizing your own eviction letter according to your own needs. Following are the important tips to write an eviction letter;

• If it is a month to month tenancy, you need to give at least 90 days notice of vacating the house.
• In some countries, law asks you to give longer notice for vacating the house.
• If they refuse to vacate your premises, you have every right to bring them in the court.

In case of refusal you should write one more letter stating that you are going to sue them and they will have to pay litigation charges as well.

• Be confident because usually the courts don’t look at why you want the tenants out only that you do, and are within your rights to demand possession of the property.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Have you checked your letter for grammatical mistakes?
• Break down any contractions (e.g. “I’ve” to “I have”).
• Avoid colloquial writing. You want to sound professional, objective, and educated.
• Check the punctuation use carefully.

.

Here is Sample Eviction Letter:

Sample Eviction Letter

Date:

Dear Sir/ Madam,

You are hereby given notice that you are in breach of your tenancy of the premises located at [enter address of legal description of property], under the terms of the lease dated [list date lease was signed], between [list name of landlord named in the lease] as landlord and [list name of tenant] as tenant.

You are in breach because you are [e.g. 30 days] delinquent in your payment to the undersigned of the sum of $[e.g. 1000.00] for [e.g. February rent]. In addition, you have failed to comply with the terms and conditions of your tenancy, as follows: [list how tenant has violated the lease, in clear language].

To remedy the above breach, you must do the following: [list what tenant must do to remedy the breach]. Please consider this letter a final demand for you to remedy this situation.

Sample Demand Letter

In our daily business life, businessmen have to write many letters. In the list of those letters there are numerous letters to debtors asking them for the payments. When you are writing to debtors, you need to consider many important points as they are the people who are your clients.
Some sample demand or collection letters are also given below that will help you in customizing a demand or collection letter according to your need. Important tips to write a demand or collection letter are following;

• Determine the tone of letter first of all.
• Consider that the recipient is your client so you need to keep as friendly tone as possible.
• Your tone will depend upon the progress of the case for which you are writing the letter.

In first stage, when you are sending your first or second letter, you need to just remind your recipient about the payment. As a gesture of goodwill, you can include some statements to show an old business relation with the recipient.

• If your debtor does not respond you after one or two letters, you need to write third letter with some different approach. Ask your recipient about the reason why he is not able to pay his dues. Ask him or her gently about the situation. Do not threaten him or her at this stage but tell him or her that if you will not respond, we shall have to terminate the relationship with you.
• In third stage, if debtor still does not respond, you need to write letter with clear intention of bringing your debtor in the court.
• Third stage letter should be written in harsh manner making the recipient realize about the claim.
• Mention that in court, he or she will not only have to pay the dues with interest but also all the charges of litigation.
• In the end, your ending should again be positive stating that you can maintain good relation with the debtor now as well if he or makes all the payment promptly.
• Attach all the photocopies of the invoices along with the letter.
• Tell your debtor how much amount in total he or she has to pay now.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
• Be sure you have spelled everything correctly.
• Have you checked your letter for grammatical mistakes?
• Break down any contractions (e.g. “I’ve” to “I have”).
• Avoid colloquial writing. You want to sound professional, objective, and educated.
• Check the punctuation use carefully.

.

Here are some Sample Demand Letter,

Sample Demand / Collection Letter

Date:

Dear Sir/ Madam,

How can we try to persuade you to pay your delinquent account?

We have tried many suggestions for extending the payment period, for making the monthly payments smaller, for getting help from lenders, and for at least discussing this matter with us. Now we have exhausted our own resources.

We have to seek help from outside our own company. We have consulted with our collection agency and they told us that we have several avenues available to us for collecting our money. We are very uncomfortable with the thought of going to court and, therefore, hope you resolve this outstanding balance today.

To avoid legal action, we must have your check for ____ (amount of money) on or before ____, 20__ (date).

Yours sincerely, / faithfully

Name

Signature

Sample Demand / Collection Letter

Date:

Dear Sir/ Madam,

____ (time period), just ____ (time period) is the time our legal department tells us we should extend your open account. After that time — ____ (date) — our collection agency will have to take action to collect the balance on your overdue account.

We have repeatedly written and phone your office asking for payment. We know that you understand, as a businessperson, that we can no longer be sympathetic. We do expect your cooperation.

We expect a payment from you on or before _____ (date).

Yours sincerely, / faithfully

Name

Signature

Sample Demand / Collection Letter

Date:

Dear Sir/ Madam,

After months of futile attempts at collecting payment from ACME Inc., Firm Design is giving final notice before we commence legal proceedings.

You have until Friday of next week to make full payment. If payment is not made by noon central time (1 p.m. eastern time) on Friday, February 2, 2007, we will commence legal proceedings.

It is our legal counsel’s strong opinion that you have breached our contract and will be held liable by the Illinois civil courts for the full amount owed plus late fees, as outlined in the contract. The work was done to the satisfaction of Karen Client and Bob Manager, who had apparent authority over the project; both of them are willing to testify on our behalf. Moreover, you will likely be held liable for all attorney fees because we will assert in our filing that you have engaged in a pattern of fraudulent behavior, in which you enter contracts with vendors, accept delivery of services and then refuse to pay.

As is our right, we intend to make our legal proceedings known to key entities, including the media in Townville and the surrounding area. This media outreach will be limited to statements of fact. I am still discussing with my counsel whether we can also distribute this information to the Gold Partner organization and to financial institutions that may have a vested interest in assessing the impact of such information. As a PR firm, I assure you we are very good at spreading the word about such things but at no point will we engage in libelous behavior.

It is also our assertion that you do not have any rights to the work that we completed on your behalf until we receive full payment. This would include the ACME Inc. logo, the use of the AcmeMadeUpNameInc.com domain, lead information that came via the site, and all other work that was done by Firm Design during this engagement.

Given that we have no use for the AcmeMadeUpNameInc.com website, we assert the right to take the site down, use it for other purposes, or sell it to the highest bidder to recover the substantial service fees we lost on this project. We are under no obligation to give you any notice on this action – the domain name and the site content belong to us.

We are in touch with Big Time Printers and others who have been adversely affected by your predatory business behavior. There is an ongoing discussion amongst the parties about filing a petition for involuntary bankruptcy. I can also tell you that service on this suit will be wide-ranging because of the ambiguity as to your legal formation and who the member partners are – for example, we are unclear as to whether Arnold Gold is an equity-holding member of the group or not. We (and Big Time Printers in a separately filed lawsuit) intend to serve anyone who we believe may be an equity holder in the group or who may have benefited from the group’s actions by receiving promises of equity or property.

All invoices, including finance charge invoices, are attached. Payment is to be made in FULL, in the amount of $52.701.59, through wire transfer, to the following:

Yours sincerely, / faithfully

Name

Signature

Sample Resume Cover Letter

Are you intending to write a cover letter? A cover letter can be a difference between acceptance and rejection of a candidate, so you need to write a cover letter with reasonable care. A question will be arising in your mind “How to write a cover letter?”
You do not need to be worried about it because after reading this document you will be able to draft your own cover letter easily. Some sample cover letters are also given below that will help you in writing your own cover letter. Following are some important tips to write a cover letter.

• In first paragraph write, why you are writing to them. State the position you are applying for.
• Mention how you got to know about the job in first paragraph.
• Businessmen do not get time to see your cover letter thoroughly, so you need to write a letter in such a way that communicates whole idea in first glance.

If you are asking about a job, express why you are interested in this job.

• In second paragraph, tell the employer, how you can be benefited to your employer.
• Include all your relevant abilities for the job but mention your most important ability in first paragraph.
• Mention your objective and relate your objective with the employer’s objective.
• In the final paragraph, include a positive statement or question that will cause the employer to want to take action.
• In your last paragraph, direct the employer to the enclosed resume.
• Include the dates and timings when you will be available for an interview.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
  - Be sure you have spelled everything correctly.
  - Have you checked your letter for grammatical mistakes?
  - Break down any contractions (e.g. “i’ve” to “I have”).
  - Avoid colloquial writing. You want to sound professional, objective, and educated.
  - Check the punctuation use carefully.

.

Here are some resume cover letters:

Sample Cover Letter

Date:

Dear Sir/ Madam,

My solid sales background, experience in Dodd and other federal sales, as well as my success with management and client service, make me an ideal candidate for the VP of sales position that you are currently advertising. Throughout my extensive career, I have proven my motivation, sales expertise, management, and operational skills. For example, during my time as Director, Army Major Programs, and Director, Dodd Sales, at FuturaFind, I have:

• Increased unit sales from $4 million annually to more than $30 million yearly.

• Boosted backlog from $3 million in 2001 to $40+ million in 2004.

• Overseen achievement of more than 50 percent of total company revenue out of three companies

Business units.

• Led growth of the Army team from $50K in backlog to $31+ million in backlog in three years, and recently closed a $15 million contract negotiation that accounted for 45 percent of total company orders in 2006.

Most of my professional experience has been in organizations in which I’ve successfully led teams to achieve a common purpose. The tools and techniques I have developed from this background apply directly to the skills that a VP of sales needs in your organization: proven leadership skills, strong organizational skills, critical team-building attributes, the ability to guide and direct the appropriate resources to maximize business capture and provide superior customer service, an outstanding track record of building business in the Dodd sector, and intimate familiarity with federal government rules and regulations.

My master’s degree and military background bolster my qualifications. I am recognized for my energy, agility, and quick thinking/action, as well as for focusing on maintaining an outstanding team emphasizing customer service.

I know I can be a key player on your team, and I would like the chance to prove that to you in an interview. Within a short time of your receiving this letter, I’ll contact you to arrange a meeting in which we can discuss how I can guide your company in attaining Dodd contracts, but please feel free to call me sooner at the number listed above or e-mail me. I look forward to meeting with you and bringing my talents to your firm. Thank you for your time and consideration.

Yours sincerely, / faithfully

Name

Signature

Sample Cover Letter

Date:

Dear Sir/ Madam,

If you have a client seeking a brand strategist who can deliver bottom-line results, I’d like to make a strong case for myself. My track record in business-to-business international branding and marketing has helped enhance the reputations of such firms as Bank of America, The Nikkei Stock Market, Northern Telecom, and Intel, to name a few. I am contacting you as I believe it is time for a change. My employer is in the process of merging with another company, so the time seems right to move on.

Of particular interest to your client firms:

• I have demonstrated my strategic ability through successfully launching companies, communications departments, Web sites, PR programs, ad campaigns, branding programs, and more.
• I have consistently contributed my leadership skills in a corporate setting, while managing the creative process, motivating and empowering team members, fine-tuning marketing plans, and juggling multiple projects. I am a proficient top manager and profit-minded leader.
• Time and again, my initiatives have resulted in increased awareness and press coverage, successful advertising campaigns, and winning branding strategies.

I am particularly interested in positions in the San Francisco Bay area that start at a salary range of $80K to $100K, in the following categories: marketing partner at a venture capital firm, entailing leveraging marketing opportunities for the portfolio companies and advising them on branding and marketing strategies; brand strategist and global head of marketing for a service-oriented preferably global business; senior-management role in a mid-sized integrated agency specializing in advertising, PR, and interactive services; marketing and communications head for a high-end financial services boutique; high-end headhunter or right-hand in a large philanthropic organization.

I’d like to meet with you to discuss adding value to one of your client firms as I’ve done for my previous employers. I’ll contact you soon to arrange a meeting. Should you wish to contact me before then, I can be reached during the day on my direct line (609.555.6325) or at home most evenings (609.555.0262).

Yours sincerely, / faithfully

Name

Signature

Sample Cover Letter

Date:

Dear Sir/ Madam,

Perhaps I am the “multi-talented teacher” you seek in your “Multi-Talented Teacher” advertisement in today’s Atlanta Constitution. I’m a versatile teacher, ready to substitute, if necessary, as early as next week. I have the solid teaching experience you specify as well as the strong computer skills you desire.

I am presently affiliated with a highly regarded private elementary school. Mr. Craig, the headmaster, will certainly give you a good reference. The details of your advertisement suggest to me that the position will involve many of the same responsibilities that I am currently performing.

In addition to the planning, administration, and student-parent counseling duties I highlight in my resume, please note that I have a master’s degree as well as a teaching certificate from the state of Georgia.

Knowing how frantic you must be without a fifth grade teacher, I will call you in a few days. Or if you agree upon reviewing my letter and resume that I am the teacher you need, call me at the home number listed above or at 555-7327 during business hours.

Yours sincerely, / faithfully

Name

Signature

Sample Complaint Letters

If you are not satisfied with your service or goods provider, you need to write a complaint letter. Complaint letter is one of the easiest letters to write as you are customer of your recipient, so one can expect that your letter will not be discarded.
Your service provider will be giving attention to your letter so you do not need to attract him / her. But you need to consider some important points when writing a complaint letter. Some sample complaint letters are also given below that will help you in writing your own complaint letter. Important tips to write a complaint letter are following;

• Remember that your recipient is willing to resolve the problem, so you should keep your tone of letter friendly.
• Contact that individual who has authority to resolve your problem.
• Be sure to use the correct spelling of the contact’s name, his/her title, and the complete address.
• Keep your letter, brief and to the point.
• Include all details about your complaints.

Keep the original complaint letter, and send out copies.

• Give the other party time to respond, but follow up with another letter if you do not receive a response after some reasonable time.
• If you have written earlier as well but your request has been turned down or not responded, and you think that you are on the right path, you can use strict words.
• Refer to your previous letters if you have to write second letter. Attach copies of the letters as well, if possible.
• Write your name, address, postal code, phone number in the start.
• Mention the date on which letter will be submitted to concerned person.
• Address the letter to the recipient by writing “Dear Sir / Madam”
• Purpose of the letter should be mentioned clearly.
• At the end mention your name.
• Make the ending strong
• Type your letter and print it on quality paper, but also include a handwritten signature.
• Proofread your letter at least once.
  + Be sure you have spelled everything correctly.
  + Have you checked your letter for grammatical mistakes?
  + Break down any contractions (e.g. “I’ve” to “I have”).
  + Avoid colloquial writing. You want to sound professional, objective, and educated.
  + Check the punctuation use carefully.

.

Here are some Sample Complaint Letters,

Sample Complaint Letter

Date:

Dear Sir/ Madam,

On (date), I (bought, leased, rented, or had repaired) a (name of the product, with serial or model number or service performed) at (location, date and other important details of the transaction).

Unfortunately, your product (or service) has not performed well (or the service was inadequate) because (state the problem). I am disappointed because (explain the problem: for example, the product does not work properly, the service was not performed correctly, I was billed the wrong amount, something was not disclosed clearly or was misrepresented, etc.).

To resolve the problem, I would appreciate your (state the specific action you want – money back, charge card credit, repair, exchange, etc.). Enclosed are copies (do not send originals) of my records (include receipts, guarantees, warranties, canceled checks, contracts, model and serial numbers, and any other documents).

I look forward to your reply and a resolution to my problem and will wait until (set a time limit) before seeking help from a consumer protection agency or the Better Business Bureau. Please contact me at the above address or by phone at (home and/or office numbers with area code).

Yours sincerely, / faithfully

Name

Signature

Sample Complaint Letter

Date:

Dear Sir/ Madam,

I have recently ordered a new pair of soccer cleats (item #6542951) from your website on June 21. I received the order on June 26. Unfortunately, when I opened it I saw that the cleats were used. The cleats had dirt all over it and there was a small tear in front of the part where the left toe would go. My order number is AF26168156.

To resolve the problem, I would like you to credit my account for the amount charged for my cleats, I have already went out and bought a new pair of cleats at my local sporting goods store so sending another would result in me having two pairs of the same cleats.

Than you for taking the time to read this letter. I have been a satisfied customer of your company for many years and this is the first time I have encountered a problem. If you need to contact me, you can reach me at (555) 555-5555.

Yours sincerely, / faithfully

Name

Signature

Sample Complaint Letter

Date:

Dear Sir/ Madam,

“On March 31, I purchased a 52-inch plasma television from your store. The salesperson, James Jones, assured me that professional installation was included in the sale price and I could expect installation within two days of delivery.

As of April 6, no installation had taken place. I contacted your store that day at 11:30 a.m. and spoke to Rose Jarvis. She stated the reason I had not heard from anyone was because it was my responsibility to call and arrange for an installation. She told me there was a $200 installation charge if personnel from your store installed the unit.

This was not what the salesperson, James Jones, told me upon purchase.

I contacted Mr. Jones to intercede on my behalf. His responded that I had misunderstood him and claimed he never said installation would be free and that only professional installation was available.

I purchased this unit with free installation confirmed. If I had known there was an installation charge, I would have purchased my television set from another retail outlet.

Please contact me at 999-999-9999 so that we may resolve this matter.”

Yours sincerely, / faithfully

Name

Signature